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Board Meeting Minutes

MCTV BOARD MEETING
Wednesday, May 11, 2016 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve April 13 Minutes

Treasurer's Report

VAN Annual Meeting Recap

Town Offices Coverage

Reorganization

Parade

Recent Activities

Future Trends

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
May 11, 2016 Office, Ilsley Library
Present: George Bellerose (secretary), Maria Graham, Jennifer Molineaux, Len Rowell
(chair), and Susan Shashok (treasurer). Staff: Dick Thodal (executive director),
Kurt Broderson (technology coordinator). Absent: Bryan Alexander (vice chair),
Deborah Felmeth, Kevin Unrath, Ilsley Library

Agenda
Call to Order
Len called the meeting to order at 8:01.
Approve Minutes
The April 13, 2016 meeting minutes were approved.

Treasurer’s Report
Susan reported that MCTV has received the library’s share of Kurt’s salary,
about $19,000, and that budget continued to be “on track.” Dick noted that
Comcast’s first quarter 2016 payment represented a 4% increase as expected.

Vermont Access Network Annual Meeting Recap
Dick, Kurt and George attended the May 6 business meeting and seminars held at
the VCAM studio in Burlington. Dick reported that pre-file testimony in
Comcast’s CPG renewal hearings before the Public Service Board is now
complete. Over the coming year the discovery and rebuttal phases will follow.
Comcast’s 11-year certificate runs out in 2017. Comcast has refused to list
community television programs in its cable channel guide in the past. How
forthcoming Comcast will be to this and longstanding signal-quality concerns
is not clear.
MCTV’s 2017 renewal with Comcast will be largely based on this master CPG.
Dick noted that VAN is also investigating a civic network that will permit
sharing of computer functions. Kurt attended the live streaming session and
will be visiting a state-of-the-art station to see how it operates.
George attended the social media session and was impressed by VCAM’s extensive use
of social media to promote its programs. MCTV has relied on program producers, such
as Chris and Jennifer, to do their own social media promotion, such as through
announcements on Front Porch Forum. Kurt felt that MCTV, given its limited
resources, was using YouTube and Facebook effectively.

Town Office Coverage
Dick’s worst nightmare, a very noisy selectboard meeting room, has come true.
BreadLoaf will attempt to quiet the offending fans. Dick once again impressed
the board with his all-encompassing geekiness. In this case, acoustics.
Other tweaks to come include placement of meeting cameras and updating of
announcements on the lobby monitor. Kurt did the initial programming with the
understanding that the town would take over that responsibility.
Archival coverage. Kurt has completed an hour-long time-lapse program
chronicling the construction of the new town offices. This could be combined
with the moving of the 88 Main Street building to Cross Street, the
ribbon-cutting opening, and the time-lapse coverage of the upcoming demolition
of the old town offices.
Other programs include a recent interview with Glenn Andres on the history of
the old high school/town office building. A college intern has interviewed high
school alumni as has Middlebury 5-0.
All these programs will be listed on the MCTV website as they become available.
The board will also alert the select board and The Addison Independent of this
community resource.

Reorganization
Susan, Len, and Jennifer will be interviewing Dick, Kurt, Kathleen, and Kevin in
the coming weeks on the implications of Dick moving to part-time work. They will
report on their fact finding at the July meeting.

Parade
Meet behind the library at 7:30 for last-minute assembly of Eric’s float truck.
Banners will highlight Ilsley and MCTV collaboration.

Recent Activity
Len updated the board on past and future Story Matter interviewees.
Kurt reported that MCTV cannot post the Indiana Jones spoof until copyright
concerns over use of original score music are resolved. Northampton community
television will be creating a similar crowd-source video this summer. MCTV youth
video producers will participate again.
Kurt is also planning a homegrown video. More later.
Jennifer reported that finding female guests for Middlebury 5-0 is difficult and
that male guests far outweigh female guests. Board members will alert Jennifer
to possible guests and Dick and Kurt will attempt to monitor gender
representation/equality in programming when the new archiving system is fully
functioning. Joe Schine, website developer, continues to tweak the system, such
as a search function that smoothly integrates the old and new archival systems.

Other Business
Susan will lead a discussion at the June meeting on MCTV’s health care
reimbursement program. Coverage and timely reimbursement will be discussed.

Future Trends
In Bryan’s absence, the future trends discussion was carried over to June
meeting.

Next Meeting Date
June 8, 2016

Adjournment
The meeting adjourned at 9:37.

MCTV BOARD MEETING
Wednesday, April 13, 2016 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve February 10 Minutes

Treasurer's Report

Election of Officers

Annual Meeting Recap

Town Offices Coverage

Reorganization

Recent Activities

Future Trends

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
April 13, 2016
Office, Ilsley Library 

Present: Bryan Alexander (vice chair), George Bellerose (secretary), Deborah Felmeth, Susan Shashok (treasurer), Len Rowell (chair), Missing: Maria Graham, Jennifer Molineaux. Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). Guest: Kevin Unrath

Agenda

Call to Order
 Len called the meeting to order at 8:15.

Approve Minutes
The February 10 meeting minutes were approved.

Treasurer’s Report/Budget
 Susan reported that the 2016 budget, representing a 2.5% increase over the 2015, budget was “A-OK.” On the revenue side, Dick reported that he had conservatively planned on a Comcast budget increase of about 3%. The budget envisions drawing down the $88,000 fund balance by about $16,000. With the drawdown, the fund balance would still slightly exceed the desired six-month operating reserve, Dick said.

Election of Officers
The current officers—Len Rowell, chair; Brian Alexander, vice chair; and George Bellerose, secretary—were unanimously reelected for one-year terms. They will not let their power go to their heads.

Annual Meeting Recap
The board agreed that the roundtable discussion, Archiving Our Community, had been a very valuable first step in thinking about how Middlebury can best preserve its past while looking to needs of the future. To build on the interest of the dozen-plus community organizations, the board proposed the following approach and next steps.
MCTV does not want to take “ownership” of the community’s archiving efforts. Rather MCTV should encourage sharing of information on archival efforts and in “keeping everyone in the loop.”
Toward that end, the discussion summary in the annual meeting notes and Bryan’s computer notes will be sent to participants with an invitation to comment on next steps. This material will be included in a thank-you-for-attending note written by Kurt.
MCTV will create an archives file on its website that will contain information on our archiving efforts. The site could also contain links to the archiving programs of other organizations.
Kevin will send a copy of the tape of the annual meeting to the Vermont Historical Society.
MCTV’s ongoing effort to improve access to the station’s 25 years of programming could, given the time constraints of Dick and Kurt, require the hiring of an intern or other help.
This process should begin as soon as possible as much of MCTV’s inventorying efforts is filed in Dick’s head. While Dick has a formidable cranial hard drive, he is planning to reduce his MCTV involvement. (See later discussion.)
All this activity dovetails with the objective in our access plan to constantly monitor how we are listening and responding to community needs.

Town Offices Coverage
Dick reports that production equipment for the first taping of the select board, April 13, is in place. Some tweaking remains. Kurt has programmed a Community Bulletin board to be shown on a monitor in the lobby. This monitor could also show meeting coverage to overflows when the conference room is full.
The formal opening of the new offices will be April 29. Deborah and Len report that the interview with Glenn Andres is upcoming. Middlebury College students will be interviewing alums who attended the high school before it became town offices.
MCTV will film the demolition of the old town offices as it has the construction of the new town offices. Kurt will edit the extensive coverage and create a time-lapse program.

Reorganization/Staffing
Dick, Mr. MCTV for the past 20 years, would like to cut back on his hours as he nears 70. This change will have many short- and long-term governance, staffing, and relationship ramifications, many of which we may not foresee presently.
A three-person committee, Len, Susan, and Jennifer, will begin an information-gathering study—interviewing staff, library, school and town officials—and will report back to the board in July on next steps. In essence, how can and should we adjust and improve out structure.
Given our close relationship with Ilsley, Kevin, who has just gone through a library strategic planning process, will be closely involved in the discussion.

Recent Activities
Kurt reported that the recent showing of the Raiders of the Lost Ark spoof at the Marquis Theater was well received. He will be discussing the film at Project Independence.
Two summer video camps are planned. A future film, built around a spoof of War of the Worlds, is being considered, Kurt said. Don’t listen to your radios, he advises. MCTV is ok.

Future Trends
Bryan reported that middle and high school students are continuing to embrace and master new technologies, such as 3-D printing.
NPR is struggling to find its place and its economic future with many listeners now accessing programs through mobile applications and not through local public radio stations, which financially support national programming.
Bryan said his new interview program with prominent technology and education thinkers is available on his website. MCTV will show the program, Future Trends Forum, on Channel 16.

Other Business
Memorial Day. The MCTV float, which provides 30 seconds of televised fame to parade watchers, will return by popular demand. Dick will contact Eric about the availability of his truck. There will be banners but not the extensive paper decorations of the truck as in the past.
MCTV will work with the library on its proposed theme of fitness.
The VAN annual meeting will be in Burlington on May 6. Those interested in attending should contact Dick.

Next Meeting Date
May 11.

Adjourn
The meeting adjourned at 9.50

MCTV ANNUAL MEETING
Wednesday, March 16, 2016 4:00pm
Ilsley Library Meeting Room

Business Meeting
Call to Order
Approve 2015 Annual Meeting Minutes

Treasurer’s Report
Adopt Budget
Elect two At-Large Board Members
Other Business
Adjourn

Roundtable Discussion: Archives in the 21st Century
A Community Needs Assessment

MCTV BOARD OF DIRECTORS AND STAFF
March 16, 2016

Len Rowell, Chair At-Large 2014-2017
Bryan Alexander , Vice Chair UD#3 2015-2018
George Bellerose, Secretary At-Large 2013-2016
Susan Shashok,Treasurer Selectboard, 2014-2017
Jennifer Molineaux ID#4 2015-2018
Deb Felmeth At-Large 2014-2017
Maria Graham, Ilsley Library At-Large 2013-2016

Dick Thodal, Executive Director
Kathy Wheatley, Programmer
Kurt Broderson, Technology Coordinator

MCTV Board Meeting
February 10, 2016 Office, Ilsley Library 

Present: Bryan Alexander (vice chair), George Bellerose (secretary), Deborah Felmeth, Maria Graham, Jennifer Molineaux, Len Rowell (chair), and Susan Shashok (treasurer). Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). Guest: Kevin Unrath, Ilsley Library

Agenda

Call to Order
 Len called the meeting to order at 8:11.

Approve Minutes
The January 13, 2016 meeting minutes were approved.
 
Treasurer’s Report
 Susan reported that Comcast’s recent quarterly payment represented a 6% increase over a year ago. Despite fears of “cord cutting” as people access programs via the Internet instead of cable, Comcast’s annual payments continue to increase annually at a 4% to 6% rate.

Annual Meeting
The annual meeting was rescheduled to March 16, 2016 in the Ilsley Conference Room from 4:30 to 6. After extensive discussion the board settled on a theme, “Archiving Our Community in the 21st Century,” that will bring together a cross-section of area organizations for a brain-storming session. The board will ask Rebecca Irwin, a former Ilsley Library board member and director of special collections and archives at the College, to keynote and moderate the discussion.
The board will invite the following organizations, Ilsley Library, Vermont Folklife Center, Sheldon Museum, Middlebury College, Addison Independent, as well as representatives from the school system, economic development, town government, police, and the courts. The public will be invited as well.
Dick reported that MCTV could become a test station for introduction of the state-of-the-art, multi-platform PB Core archival system. The Vermont Access Network is considering PB Core as the archiving system for all community television stations.
The board will invite Angelike Contis, executive director of Mt. Mansfield Community Television who is heading VAN’s archiving study committee, to attend.
A subcommittee of Dick, Len, George, and Kevin will meet on February 18 to fine tune plans for the meeting.

Website
The website is up and running and archived programs are now being transferred from the old to the new website. Kurt and Joe Schine continue to tweak the site, based on user comments, for greater accessibility.

Budget
Dick is continuing to monitor the long-term financial implications of Comcast’s new Certificate of Public Good now being negotiated with the Public Service Board. The 11-year contract will take effect next year.
Dick also alerted the board that he is considering reducing his hours in the future and that the salary line item and work hours and responsibilities would have to be adjusted.

Future Trends
Bryan briefly described the increasingly present world of The Internet of Things where users can be interconnected to nearly everything, any time, and from any place. This access while convenient raises serious privacy questions that have not yet been resolved.
Bryan is also starting a weekly interview program where he will talk with leading thinkers about the future of technology and education. He will send board members a link.

Other Business
Maria’s five-year Ilsley Library board term is over but she has agreed to informally represent the board until an Ilsley representative is named.
Kurt reported that the children’s media lab’s spoof video of Raiders of the Lost Ark will be shown at the Marquis Theater following the town meeting on February 29. Student producers will discuss the video prior to its showing.
Dick reported that he has a second grandchild. When pressed, he showed the board photographs of the day-old boy. The board unanimously approved of the pictures.

Next Meeting Date
March 16, 2016

Adjournment
The meeting adjourned at 9:35.

MCTV BOARD MEETING
Wednesday, February 10, 2016 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve January 13 Minutes

Treasurer's Report

Annual Meeting

Website

Budget

Recent Activities

Future Trends

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
January 13, 2016 Office, Ilsley Library

Present: Bryan Alexander (vice chair), George Bellerose (secretary), Deborah
Felmeth, Maria Graham, Len Rowell (chair), Missing: Jennifer Molineaux. Susan
Shashok (treasurer). Staff: Dick Thodal (executive director), Kurt Broderson
(technology coordinator). Agenda

Call to Order
Len called the meeting to order at 8:15.
Approve Minutes The December 9, 2015 meeting minutes were approved.

Treasurer’s Report/Budget
In Susan’s absence, Dick reported that 2015 expenses were $20,000 less
than budgeted. This surplus reflects the carry forward of $15,000 of
the $20,000 capital expense budget. This amount has been ear marked to
upgrade MCTV’s aging transmission infrastructure in the coming year.
Five thousand dollars represents the unspent portion of the $10,000
health care benefits line item. The current balance,
$87,000, is slightly greater than MCTV’s normal reserve of six months
of operating expenses. Annual Meeting The annual meeting was
set for March 17, 2016 in the Ilsley Conference Room from 4:30 to 6.
The board discussed having a panel discussion with the Vermont Folklife
Center and Sheldon Museum on how the three organizations can work
individually and cooperatively to record and archive town history in a
changing media and digital landscape. New Town Office Len
updated the board on MCTV and town efforts to document the demise and
history of the old town offices and to celebrate the opening of the new
town offices. MCTV’s webcam recording of the construction of the new
town offices will be edited by Kurt and broadcast. Opening ceremonies
of the new town offices and gym will be filmed as will the demolition
of the old town offices and gym in the spring.. In
addition, MCTV will interview Glenn Andres and Pat Armstrong about the
history of the old high school/town office building. Kathleen Ramsay
has appointed a three-person committee to coordinate opening ceremony
activities. Other suggestions include recording of a walk
through the existing offices and gym with a local historian; a story
circle of individuals with memories of the building that could be
moderated by the folklife center; students in the Youth Media Lab
interviewing people; having Sheldon Museum display historical
photographs of the building and its surroundings; placing an i-Pad in
the town offices where visitors could record their reminisces. Website
Joe Schine, a former MCTV intern and now a web developer,
demonstrated the new more accessible MCTV website which will now use
the same operating system, Word Press, as the library. The website,
which employs click-on graphics and a much more easily searched
archive, should be ready for public use in several weeks.
Programs will now be available through YouTube, which raises the
possibility that material could be downloaded for commercial purposes.
Programs and content, such as selectboard meetings, cannot be used for
commercial purposes. Policing the use of material on YouTube’s
widespread and rapid transmission is difficult.Access Plan
Dick suggested that the annual review of our community access plan
start with a brain-storming session not with an item-by-item review of
the currrent plan. No date was set for the review. Future Trends
Due to the length of the meeting, Bryan’s report was postponed to
February. Other Business Maria reported that her five-year
term on the Ilsley board will end in February and her concomit ant
membership on the MCTV board will end following the February meeting.
The board believes continued Ilsley representation on the MCTV board is
critical given our close working relationship. Maria noted
that the board’s long-term planning committee has considered the
possibility of even closer ties with MCTV, such as being its umbrella
organization should Comcast funding diminish or disappear.
Beyond filling Maria’s position, the board may have to modify the two
seats allocated to school representatives if a consolidated school
district and board are approved in the spring. Next Meeting Date
February 10, 2016 Adjournment The meeting adjourned at
9:54.

MCTV BOARD MEETING
Wednesday, January 13, 2016 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve December 9 Minutes

Treasurer's Report

Annual Meeting

Town Office Items

Website

Budget

Access Plan

Recent Activities

Future Trends

Other Business

Next Meeting Date

Adjourn

> MCTV Board Meeting
> December 9, 2015 Office, Ilsley Library
>
> Present: Bryan Alexander (vice chair), George Bellerose (secretary), Deborah
Felmeth, Maria Graham, Len Rowell (chair), Susan Shashok (treasurer). Missing:
Jennifer Molineaux. Staff: Dick Thodal (executive director), Kurt Broderson
(technology coordinator). Guest: Kevin Unrath, Ilsley library director
>
> Agenda
>
> Call to Order
> Len called the meeting to order at 8:12. The call to order was
followed by an enchanting presentation of a popular Arabic folksong by
Deborah. Deborah circulated her recent and well received book, Syria
Remember Me.
>
> Approve Minutes
> The November 11, 2015 meeting minutes were approved.
>
> Treasurer’s Report
> Susan is awaiting December figures for a more complete annual report
but said that the budget continues to be in good shape. Nearly all,
about $18,500, of one major line item expense, $20,000 for equipment,
will be earmarked and carried over to the 2016 budget. Dick has
researched the cost of installing a new cablecast playout server to
improve the poor transmission quality of current programs. Because
technology is changing rapidly and current Public Service Board
contract renewal negotiations with Comcast may change system
requirements, Dick recommended that the board delay any upgrades until
next year.
>
> Rule 8
> Dick attended a Vermont Alliance Network (VAN) meeting on Rule 8, the
policies regulating the operation of PEG stations. Presenters
recommended that significant budget carryovers should be explained by
earmarks. The earmarking of the unspent equipment budget was a
response to that recommendation.
>
> MCTV Comcast Contract
> MCTV’s 11-year contract with Comcast runs out on December 31, 2017.
MCTV should initiate contract negotiations about six months before its
expiration. Dick noted that the terms of the new contract will largely
be determined by precedents set in earlier negotiations with other PEG
stations. A negotiating subcommitee will be named later.
>
> Recent Activities
> Kurt reported that the use of the media lab has continued to increase
after a slow summer.
> Len reported and the board agreed on the importance of documenting the
history of the former high school/town office building and the
transition to the new town offices. MCTV can be an enabling
resource―providing historic footage, webcam documentation of town
office construction, filming of transitional events and interviews―but
production should be a community effort.
> Finding a point person/s to supervise such a time-consuming project
and shape the documentation is the hitch. The high school alumni
association is largely defunct, Len noted. Neither the Town Office
Building and Recreation Center Committee nor the College appear
interested.
> Town Manager Katheen Ramsay has placed the creation of a video/history
on the agenda of the next select board meeting.
> Kurt will discuss the possibility of high school student involvement
with the MUHS’s English/video instructor.
> Deborah confirmed that Glenn Andres is willing to share his vast
knowledge of the building’s history. Interviews are planned for
mid-January.
> George will see if the Addison Independent is planning a supplement.
> The board agreed that MCTV should continue to collect time-sensitive
footage, which would be available when the future and format of the
video are determined.
>
> Health Benefits
> The health benefits subcommittee approved reimbursement of health care
expenses for Kathy, $2,459.20, and Dick, $2,907.16. Kurt had no
reimbursable expenses. The board agreed to continue maintaining a
health benefits reserve of $10,000.
>
> Alternative Funding
> Kevin and Maria reported on Ilsley’s building expansion and fund
raising plans. Given the close Ilsley-MCTV working relationship and
mutual space needs, MCTV should have a voice in these deliberations,
Kevin said. The Ilsley board has hired a fund-raising consultant who
will conduct a feasibility study to determine community financial
support for library expansion.
> The findings should be available later this winter.
>
> Future Trends
> Bryan reported only 54% of Americans now have land line telephones.
This decline has wide ramifications in sampling and survey accuracy
and information dissemination.
> In the wake of recent terrorist attacks, Western governments are
attempting to curtail the use of social media for recruitment and
limit the use of encryption, Bryan noted.
>
> Other Business
> Board members were urged to come up with ideas and concerns that could
be discussed at VAN’s annual meeting in May.
>
> Next Meeting Date
> January 13, 2016
>
> Adjournment
> The meeting adjourned at 9:55.

MCTV BOARD MEETING
Wednesday, December 9, 2015 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve November 11 Minutes

Treasurer's Report

Rule 8

Comcast Contract

Recent Activities

Health Benefits

Alternative Funding

Future Trends

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
November 11, 2015 Office, Ilsley Library

Present: Bryan Alexander (vice chair), George Bellerose (secretary), Deborah Felmeth, Maria Graham, Jennifer Molineaux, Len Rowell (chair), Susan Shashok (treasurer). Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator).

Agenda

Call to Order
 Len called the meeting to order at 8:12.

Approve Minutes
The October 14, 2015 meeting minutes were approved.
 
Treasurer’s Report
 Susan reported that the budget continues to be in good shape.

Comcast Certificate of Public Good
Comcast is seeking a 11-year renewal of its CPG which runs out at the end of 2016 from the Public Service Board. The board has received 303 discovery questions from the public on Comcast policies and responsibilities as part of its review.
A statewide hearing on the CPG, organized by Vermont Interactive Television, was held on October 21. Dick reported that several community members stressed the breadth and importance of MCTV’s local programming to the community. The Middlebury Selectboard has submitted a letter of support as has Deborah.
Board members will continue to seek community letters of support.

Recent Activities
Kurt reported that MCTV-Ilsley children’s video program is collaborating again with Mary Hogan fifth- and sixth-grade students to document the school’s read-a-thon month.
Use of the media lab has picked up after a slow summer, Kurt said.

Town Offices
Dick is continuing to monitor the installation of the necessary cables for high-quality sound and signal transmission of board meetings. He is also discussing the importance of good sound, such as through a PA system or ear buds, for the audience, some of whom are hearing impaired.

Health Benefits
Dick reported that none of MCTV’s employees are eligible for Health Savings Accounts. Dick and Kathy are both on Medicare. Kurt is covered by his wife’s plan and doesn’t qualify.
The board’s health benefits subcommittee will review redacted invoices following the December meeting.

Website
Joe Schine, a former student intern at MCTV and now a website developer, is updating MCTV’s website. The new site, which could be ready by the end of the year, will enable users to easily and quickly access current and archived programs. MCTV programs are open source but should not be used for commercial purposes, such as on You-Tube. Enforcing that stipulation is difficult, Dick said.

Collaborations
Dick reported that he had worked out a template with Ned Castle of the Vermont Folklife Center for the future taping of center programs. The Center will edit an upcoming 90-minute panel discussion on the future of Vermont’s working forests.
This collaboration, where MCTV is the aggregator and distributor of locally-produced programs, is the essence of MCTV’s mission to serve the community.

VAN Updates
Dick reported that a VAN team continued to raise issues important to PEG stations in the Public Service Board deliberations over Comcast’s CPG renewal.
Dick reported that the PSB did not have the authority to require Comcast to improve its signal quality. That authority lies with the Federal Communications Commission.
An interim upgrade, which MCTV would have to fund, using a Radiant system could cost as much $20,000, Dick said.

Alternative Funding
Maria reported that the Ilsley Library’s long-term planning process has confirmed the need for additional space for the children’s library but how to create that space remains unclear. Ilsley will be conducting a feasibility study on fund-raising to support library expansion.
Board members briefly discussed the possibility of voluntary donations or subscription fees for MCTV viewers who access programs through the website and not cable.

Future Trends
Bryan briefly discussed the powerful impact of student use of social media at the University of Missouri and other colleges. Missouri students recently mobilized to force the resignation of the college’s president over his alleged unresponsiveness to racial tensions on campus.

Other Business
Deborah will have a book launch on November 15, 3 to 5 at the Vergennes Opera House, for her book on her Syrian experiences.

Next Meeting Date
December 9, 2015

Adjournment
The meeting adjourned at 9:33.
• • •

MCTV BOARD MEETING
Wednesday, November 11, 2015 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve October 14 Minutes

Treasurer's Report

Comcast CPG

Recent Activities

Town Offices

Health Benefits

Website

Collaborations

VAN Updates

Alternative Funding

Future Trends

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
October 14, 2015 Office, Ilsley Library

Present: Bryan Alexander (vice chair), George Bellerose (secretary), Deborah
Felmeth Maria Graham, Jennifer Molineaux, Len Rowell (chair), Susan Shashok
(treasurer). Staff: Dick Thodal (executive director), Kurt Broderson
(technology coordinator). Guest: Kevin Unrath.
Agenda

Call to Order
Len called the meeting to order at 8:06.

Approve Minutes
The September 9, 2015 meeting minutes were approved.

Treasurer¹s Report
Susan reported that the budget was in good shape. MCTV has
received the $3,000 appropriation from the town to help offset the cost of
select board coverage. The annual appropriation was reduced from $5,000
because of budget constraints.

Comcast Certificate of Public Good Focus Group
Dick reported that several town officials and community leaders
stressed the importance of MCTV to the Middlebury area at a September 24
focus group convened by the Public Service Department. Comcast is seeking a
10-year renewal of its CPG which runs out at the end of 2016 from the Public
Service Board. A statewide hearing on the CPG, organized by Vermont
Interactive Television, will be held on October 21. MCTV area viewers may
participate at the VIT site at the Hannaford Center.
The board also agreed that letters to the Public Service Board
supporting MCTV from the select board and other town residents would be
helpful.

Future MCTV Workflow
Dick reported that it is extremely unlikely that Comcast would
support upgrading MCTV¹s outdated transmission system to a much
higher-quality, high-definition system. A cheaper, quick fix to the poor
signal quality would be to upgrade to a radiant system, a system widely used
by other Vermont PEG stations. Ideally, MCTV would leapfrog this interim
system straight to an internet protocol, the wave of the future, but that
system could be years away.
The board directed Dick to come up with a firm, cost estimate
for the upgrade. The cost, estimated at $6,000, would come from the capital
budget.

Recent Activities
Kurt reported on MCTV-Ilsley-Mary Hogan youth program
collaborations. Among the mini-movie videos in progress is ³The Top Ten
Hidden Treasures of Ilsley.²
Kurt expects that a parody of Indiana Jones and Raiders of the
Lost Ark, a 90-minute-plus film coordinated by Northampton Community
Television, should be available shortly for its Middlebury premier. Four
scenes were shot by MCTV student crews. They were pledged to secrecy on the
whereabouts of the ark. A top secret sign is posted in MCTV offices if that
is a clue.

Town Offices
Dick reported that the necessary cables for high-quality sound
and signal transmission are being installed in the new town office building.
There have been no decisions on digital signage and program transmission in
the lobby.

Health Benefits
Dick will consult with bank and Health Service Account experts
on the process of setting up HSA¹s and will report back to the board in
November.

Website
Dick is continuing his research into upgrading MCTV¹s website
and in digital archiving of years of MCTV¹s most watched programs. Any
upgrades would be compatible with the library¹s archiving and consistent
with the guidelines now being developed by the Vermont Alliance Network.

Future Trends
Bryan reported on the continued growth, invasiveness, and power
of automated computer programs that are increasingly replacing skilled
people. Bryan, the board¹s geeky and non-geeky members agreed, should not to
be replaced, yet.

Other Business
Jennifer reported that Middlebury College¹s new president will
be a guest on Middlebury 5-0.
Board authors, Jennifer and George, were recognized for their
recent projects, Syria and logging respectively.

Next Meeting Date
November 11, 2015

Adjournment
The meeting adjourned at 9:36.

MCTV BOARD MEETING
Wednesday, October 14, 2015 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve August 12 Minutes

Treasurer's Report

Comcast CPG

Future MCTV Workflow

Recent Activities

Town Offices

Health Benefits

Website

Future Trends

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
September 9, 2015 Office, Ilsley Library

Present: George Bellerose (secretary),  Deborah Felmeth Maria Graham, Jennifer Molineaux, Len Rowell (chair), Susan Shashok (treasurer). Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). Absent: Bryan Alexander (vice chair)

Agenda

Call to Order
           Len called the meeting to order at 8:06.

Approve Minutes
           The August 12, 2015 meeting minutes were approved.
 
Treasurer’s Report
           Susan reported that the budget was “A-Ok.” Dick noted that very little, $541.89, of the $20,000 capital budget had been spent and recommended that the balance be carried over to next year. The board agreed that the carry over was prudent, given the uncertainty of the cost to upgrade the server and website and to equip the new town hall.

Recent Activities
            MCTV’s summer video camps were oversubscribed requiring the addition of a fourth camp, Kurt reported. About 30 kids from 5 to 18 attended the camps.
            About 15 kids were involved in filming a parody of Indiana Jones and Raiders of the Lost Ark. The 90 minute-plus film was coordinated by Northampton Community Television. The board viewed two of the four scenes shot by the students and were pledged to secrecy on the whereabouts of the ark.
            A fall showing at the Marquis is being planned.
 
Public Service Department Focus Group
            The Public Service Department will lead a focus group on September 24 at Ilsley Library to hear community views on the role and needs of community television. The focus groups, being held around the state, are preparation for the Public Service Board hearings in 2017 on Comcast’s request for renewal of its Certificate of Public Good.              
            Dick has given the department a list of interested community viewers and users, such as the town manager and area legislators, for the invitation-only gathering. Dick will attend. The board agreed that David Andrews, former MCTV, Ilsley Library, and Festival on the Green board member, would bring a wide knowledge of community interests to the gathering and should be invited. 
           
Health Care Reimbursement
            The board continued its long-running discussion of how to provide some health care coverage reimbursement for a three-person staff that has very different needs. Dick spoke with John Chamberlain, MCTV’s accountant, about setting up Health Savings Accounts. Susan is to set up a meeting with National Bank of Middlebury staff who are experienced in setting up Health Savings Accounts.
           
Future Trends
            Bryan was absent. The board continued its discussion of how MCTV could fund itself in a post-television world where many Comcast subscribers have dropped cable service. MCTV is funded by a percentage of the monthly cable fee. Loss of significant Comcast funding would be unknown territory for MCTV.  
            
Other Business
            Dick reported on his ongoing efforts to improve MCTV’s website and upgrade its search function. MCTV has been using the Drupal content management system for the past seven years but may want to convert to Word Express to be compatible with the library. The cost of such conversion is not known.
            At the same time, many in the community television network believe that PBCore, a just launched system, is the wave of the future.
            The board agreed that any upgrades and conversion would be very labor intensive and outside help and expertise would be needed. Dick will discuss the library’s experience with Word Express with the library’s consultant.
            Len updated the board on his new program, The Story Matters, and on area and Vermont Humanities Council efforts to promote story telling as a means of strengthening communities. Len has completed two programs and plans on producing two 28-minute programs a month. He welcomes recommendations.
            The board briefly considered writing an op-ed piece for The Addison Independent explaining how MCTV’s many interview programs―Betty Nuovo, Middlebury 5-0, The Story Matters―help build community.
            Dick reported that the Department of Public Service will convene a focus group on September 24 at Ilsley Library to listen to community concerns. The focus groups, being held around the state, are preparation for the Public Service Board hearings in 2017 on Comcast’s request for renewal of its Certificate of Public Good. 
            Dick has submitted a list to the Department of town officials, legislators, and community-minded residents who should be invited to participate.  . 
            The board agreed that David Andrews, a past board member of MCTV, Ilsley, and Festival on the Green, has a broad knowledge of community interests and should be invited 
            Dick and possibly one board member will attend the by-invitation gathering.

Next Meeting Date
           October 14, 2015
 
Adjournment
           The meeting adjourned at 9:40.

MCTV BOARD MEETING
Wednesday, September 9,, 2015 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve August 12 Minutes

Treasurer's Report

Recent Activities

PSD Focus Group

Health Care Reimbursement

Future Trends

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
Wednesday, July 8, 2015
MCTV Office, Ilsley Library

Present:Bryan Alexander (vice chair) , Deborah Felmeth,
Jennifer Molineaux, Len Rowell (chair), Susan Shashok (treasurer). Staff:
Dick Thodal (executive director)
Absent:George Bellerose (secretary), Maria Graham, Kurt Broderson (technology coordinator).

Agenda

Call to Order
Len called the meeting to order at 8:17.

Approve Minutes
The May 13, 2015 meeting minutes were approved (Susan, Deborah).

Treasurer¹s Report
Expenditures through the first half were under budget primarily because there were no major equipment or health benefit payments. Report approved (Bryan, Deborah).

Updates
The Board discussed feedback from the parade and an outreach video. A motion was approved that 2-3 man on the street type questions be identified by the August meeting (Susan, Deborah).

Bryan discussed some of the items from his Future Trends Report.

Len reported on the storytelling project.

Next Meeting Date
August 12, 2015

Adjournment
The meeting was adjourned at 9:43

Respectfully submitted
Dick Thodal

MCTV BOARD MEETING
Wednesday, July 8,, 2015 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve Minutes(If quorum)

Treasurer's Report(If quorum)

Updates

Future Trends

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
Wednesday, May 13, 2015
MCTV Office, Ilsley Library

Present: George Bellerose (secretary), Deborah Felmeth, Maria Graham,
Jennifer Molineaux, Len Rowell (chair), Susan Shashok (treasurer). Staff:
Dick Thodal (executive director), Kurt Broderson (technology coordinator).
Absent: Bryan Alexander (vice chair)

Agenda

Call to Order
Len called the meeting to order at 8:11.

Approve Minutes
The April 8, 2015 meeting minutes were approved.

Treasurer¹s Report
Susan¹s reported that MCTV has received Comcast¹s quarterly
payment, a 3% increase, which is in line with previous annual increases.
MCTV has also received the town¹s contribution for Kurt¹s salary, which is
split between Ilsley Library, 19.5 hours, and MCTV, 20.5 hours.

Media Lab
Kurt reported that usage is increasing: February, 6; March, 18;
April, 22. The primary uses have been digitizing old media and scanning and
not yet for more sophisticated uses, such as video production. The primary
users have been older people, but the lab will be used during this summer¹s
youth video camps. Three, four-day camps for kids 10 and up will be
offered‹Introduction to Film Making, Animation, and Advanced Special
Effects. One project will be the production of a spoofy, news show with
news, weather, and sports.

Website
Dick reported that after reviewing community television web sites
the ORCA station in Barre would be a good model for MCTV¹s updating. ORCA¹s
uncluttered home page features an easily searchable archive and the program
calendar. Vermont Digger also has an interesting approach, where clicking,
for example, on a school photograph will lead to all education links. Dick
and Kurt will continue to work on the upgrade using Word Press, which is
also used by the library.

Vermont Alliance Network Annual Meeting
Representatives from 17 of state¹s 26 community stations attended
the May 1 meeting at the Brattleboro station. Dick, Kurt, and George
attended. Current initiatives include establishing a universal archival
system so programs can be easily accessed and shared. A study committee is
considering PB Core, the public television archival system, as the common
system. The Civic Cloud could store archived programming.
Kurt reported on brainstorming efforts to create a ³VAN Week²
similar to the educational efforts of other non-profits. Each station would
create its own events.
Dick reported that the Public Service Board has just started the
renegotiation of Comcast¹s certificate of public good. The CPG, which runs
out in 2016, establishes Comcast¹s responsibilities, such as the speed and
quality of program transmission. The CPG will establish the ground rules for
MCTV¹s contract renegotiations. Our six-year contract runs out in 2017.

Memorial Day Parade
MCTV and Ilsley¹s joint production will include an appearance by
Captain America (Kurt) with or without ³flying kids,² parading book carts
(maybe), filming of the audience (³Smile You¹re on MCTV²), and much more but
no blimp. Board members will wear very stylish MCTV shirts.
Banner painting will be noon to four at Ilsley on Saturday May 23.
Dick will work with Eric to prepare the truck¹s flat bed for filming and
monitors.

Other Business
Kurt reported that he has been discussing with the Middlebury Union
Middle School principal the possibility of creating a student-run video news
program next year. MUMS no longer has a school newspaper.
New MCTV programs will include an exercise program with personal
trainer Ginger Lambert. Len, as part of his longstanding efforts to
encourage community story telling, will be producing a ³Tell Your Story²
program

Next Meeting Date
June 11, 2015

Adjournment
The meeting was adjourned at 9:31

MCTV BOARD MEETING
Wednesday, May 13,, 2015 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve Minutes

Treasurer's Report

Media Lab

Website

VAN Annual Meeting

Parade

Future Trends

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
Wednesday, April 8, 2015
MCTV Office, Ilsley Library

Present: Bryan Alexander (vice chair), George Bellerose (secretary), Deborah
Felmuth, Maria Graham, Jennifer Molineaux, Len Rowell (chair), Susan Shashok
(treasurer). Staff: Dick Thodal (executive director), Kurt Broderson
(technology coordinator). Guest: Kevin Unrath.

Agenda

Call to Order
Len called the meeting to order at 8:10.

Approve Minutes
The March 11, 2015 meeting minutes were approved.

Treasurer¹s Report
Susan¹s reported that budget numbers continued to look good.

Election of Officers
The current slate of officers was nominated and unanimously
reelected.

Annual Meeting Recap
In a wide-ranging discussion, the board grappled with how MCTV can
meet and bridge the needs and interests of diverse groups from Snap Chat and
Instagram youth to their television- and telephone-oriented grandparents.
Many elders are interested in using today¹s media to correspond with
children and grandchildren but need help. MCTV, perhaps through media lab
tutorials and classes, has an educational role here.
With youth, MCTV and Ilsley should continue its like-minded
philosophy that content and programming should be ³filtered² as little as
possible. Workshops and video production are better teachers of appropriate
behavior than one-size-fits-all restrictive policies.
MCTV should continue to encourage community production, such as the
widely-viewed taping of Audubon¹s cabin fever lecture series.

Website
Dick and Kurt reported on the ongoing updating of MCTV¹s aging
website. Task number one is to develop a user-friendly search system. Any
redesign must be conscious that many users access the site on the small
screens of their mobile devices. As the updating proceeds the board may want
to engage a professional web designer.
Board members should continue to forward suggestions to Dick and
Kurt.

VAN
The Vermont Alliance Network annual meeting will be May 1 in
Brattleboro. Dick, Kurt, Len, and George will be attending the daylong
session, which brings together staff and board members from community
television stations around the state. Other board members interested in
attending this very informative gathering should contact Dick.

Memorial Day Parade
Last year¹s live-action parade coverage will continue this year but
could be even more show stopping. The flatbed film truck will combine
big-screen displays of the crowd with shots of ³flying kids.² Stars Wars
Broderson is the flight producer.
The stilt walker, schedule permitting, will return.
Library ³Super Heroes² will promote reading and library programs as
they march, book cart, bicycle, and whatever else beside the truck. Costumes
are not to be missed.
Jennifer, Susan, Kevin, and Maria will oversee preparations.

Other Business
Kurt reported that the media lab has had ³moderate and steady use.²
Kevin noted that Ilsley is the first library in the state to have such a
facility and that he will be discussing the lab¹s history at an upcoming
meeting of state librarians.
Len reported that the community storytelling group will be
sponsoring another story hour, ³Picture This,² on April 28 at Ilsley.
Participants are asked to bring a favorite picture and briefly discuss it.
George suggested that MCTV should continue to explore with the
Vermont Folklife Center the sharing of its distinctive exhibitions.
In pre-meeting news, Dick and Susan reported that the wiring
conduit linking the new town hall and the library will be known as the
³Thodal Conduit.² It will be a big pipe, if not world class.

Next Meeting Date
May 6, 2015

Adjournment
The meeting was adjourned at 9:44.

MCTV BOARD MEETING
Wednesday, April,8, 2015 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve Minutes

Treasurer's Report

Election of Officers

Annual Meeting Recap

Website

VAN Annual Meeting

Parade

Other Business

Next Meeting Date

Adjourn

Thursday, March 26, 2015
Ilsley Library, Vermont Room

Present: George Bellerose (secretary), Maria Graham, Jennifer Molineaux, Len
Rowell (chair), Susan Shashok (treasurer). Staff: Dick Thodal (executive
director), Kurt Broderson (technology coordinator). Absent: Bryan Alexander
(vice chair), Deborah Felmeth.

Business Meeting
Call to Order
Len called the meeting to order at 4:07.

Approve 2014 Annual Meeting Minutes
The 2014 annual meeting minutes were approved.

Treasurer's Report
Susan reported that the four percent increase in the 2015 budget
resulted principally from staff salary increases. The budget was approved.

Other Business
None.

Adjourn
The business meeting was adjourned at 4:15.
The meeting was followed by: 1. A presentation, How do MCTV and PEG
TV fit into the Local Media Landscape?; and 2. A community discussion led by
Addison Central Supervisory Union Superintendent Peter Burrows.
€ € €

1. How do MCTV and PEG TV fit into the Local Media Landscape?
Dick reprised the 25-year history of MCTV¹s gavel-to-gavel coverage
of government meetings, such as the select board and school board. According
to anecdotal accounts, this coverage is watched by a dedicated audience.
Tracking the size of the viewership has not been technically possible.
Ron Payne, president of the Otter Creek Audubon Society, discussed
how MCTV¹s public access mission benefited the society: the group tapes its
Cabin Fever speaker series and shares the programs with other Audubon
groups. MCTV also shows the programs and shares them with the state¹s
community television stations through the VMAX sharing system.
Kurt reported on the uses of the newly-opened Ilsley-MCTV public
media lab and on MCTV¹s educational programming. The most popular uses of
the lab have been digitizing old media, such as tapes and photographs,
creating video programs from scratch, and providing a quiet and private area
for skyping.
Educational program highlights include four weeklong video camps
for kids, the weekly drop-in lab for kids, and technical help to schools,
such as the creation and showing of video news at the middle school.

2. What kinds of community-based media would be most helpful to you
or the organization you represent? What media skills does our community need
to fully participate in the information age?
Superintendent Burrows led the discussion of these perennial board
questions by focusing on media literacy in schools: How do we define it? How
do we achieve it?
What is clear is that current students have a technical facility
far beyond that of nearly all their elders. What is also clear is that
textbook-centric learning is a thing of the past and that today¹s technology
is an essential ³living and breathing medium for learning.²
This new media, which can empower students to work individually,
can lead to very ³messy² classrooms. But schools have little choice‹embrace
these new approaches to learning or be run over.
Searching for the proper balance between being ³plugged in² to
near-instant information/communication and being ³overplugged² to the
exclusion of considered reflection is the ongoing challenge for schools,
parents, and the community. ACSU¹s strategic plan is struggling to find that
educational balance, the superintendent noted.
At the heart of media literacy in this age of information overload,
discussants agreed, is the development of analytical skills to discern valid
from invalid information. Teaching these critical skills should be taught
across the curriculum and be as much a subject as social studies, Burrows
said.
Part of MCTV¹s challenge in its educational programs and workshops
is to help develop discerning and responsible users of digital media.
The board will continue this discussion in the coming year.
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MCTV BOARD MEETING
Wednesday, March 11,2015 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve Minutes

Treasurer's Report

Annual Meeting

Budget

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
Wednesday, March 11, 2015
MCTV Office, Ilsley Library

Present: Bryan Alexander (vice chair), George Bellerose (secretary), Deborah
Felmeth, Jennifer Molineaux, Len Rowell (chair), Susan Shashok (treasurer).
Staff: Dick Thodal (executive director), Kurt Broderson (technology
coordinator). Absent: Maria Graham.
Agenda

Call to Order
Len called the meeting to order at 8:08.

Approve Minutes
The February 11, 2015 meeting minutes were approved.

Treasurer¹s Report
Susan¹s reported that the budget was in good shape. Report was
approved.

Annual Meeting
The format for the annual meeting, March 26 from 4 to 5:30 in
the Vermont Room, will be similar to last year. After a short business
meeting, there will be presentations and discussions: 1. How do MCTV and PEG
access television fit into the local media landscape?; 2. What kinds of
community media and media skills are needed in the information age?
Dick will report on coverage of government programs. Kurt will
outline school programs. Kevin Unrath will discuss public access programming
and the new public media lab.
Peter Burrows, ACSU school superintendent, will lead a
discussion of the second question.
Kurt will update last year¹s invitation letter to selected
community members and organizations and send a news release to local media
and Front Porch Forum. Jennifer will oversee distribution of invitations to
the business community. Susan, working with the town manager, will oversee
invitations to the town government¹s mailing list. Deborah will update
MCTV¹s educational brochure.
Invitations should go out no later than March 18. There will be
a sign-in sheet at the meeting and the discussions will be taped for later
airing.
Comments from recent annual meetings are attached at the end of
the minutes.

Budget
On the recommendation of the compensation subcommittee (Len,
Susan, and George), the board approved 4% salary raises for Dick and Kathy
and 5% for Kurt. These increases are retroactive to the beginning of the
year and will be included in the final 2015 budget to be voted on at the
annual meeting.
Dick will report on a long-awaited Vermont Alliance Network
(VAN) survey of salary and benefits in community television stations as soon
as it is available.
The board, conscious that MCTV¹s hardworking and creative
employees have very few benefits compared to town employees, will
investigate the creation of a retirement plan in the coming year.
Dick has prepared long-term budget scenarios that reflect
constant Comcast funding and five percent annual increases. Depending on the
future size of the fund balance, which is a healthy six months¹ operating
expenses now, the board may want to create a reserve fund for new program
initiatives.

Other Business
The board began discussions on updating MCTV¹s website. The
immediate task is to fix the site¹s inoperable search function. Dick and
Kurt are working on updating the current Droople system, which should solve
the problems.
Board members should continue to submit suggestions for website
improvements to Dick and Kurt.
The VAN annual meeting will be May 1 in Brattleboro. Dick and
Kurt will be attending the daylong session, which brings together staff and
board members from community television stations around the state. Board
members interested in attending this very informative gathering should tell
Dick.

Next Meeting Date
April 8, 2015

MCTV BOARD MEETING
Wednesday, February 11,2015 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve Minutes

Treasurer's Report

Set Date and Approve Warning for Annual Meeting

Health Benefits

Budget

Media Lab Opening

Website Upgrade Exercise

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
Wednesday, February 11, 2015
MCTV Office, Ilsley Library

Present: George Bellerose (secretary), Deborah Felmeth, Maria Graham, Jennifer Molineaux, Len Rowell (chair), Susan Shashok (treasurer, Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). Absent: Bryan Alexander (vice chair). Guest: Kevin Unrath.
 
Agenda

Call to Order
           Len called the meeting to order at 8:12.
 
Approve Minutes
           The January 7, 2015 minutes were approved.
 
Treasurer’s Report
           Susan reported that final 2015 budget figures would be available for approval at the March board meeting. All appears in order.
            
Media Lab Opening
           The enthusiastic reception at the February 10 open house indicates there is widespread interest in the media lab’s services. MCTV and Ilsley should continue to promote the range of the lab’s offerings, such as at the annual meeting and through the media. A monthly tutorial will be offered on a topic of interest, such as digitizing old films and casettes. In addition, Kurt will be developing stand-alone tutorials.
            Kevin and Kurt are now fine-tuning the policy on use of the lab.
 
Set Date and Approve Warning for Annual Meeting
           The board set the date for the annual meeting—March 26 from 4 to 5:30 in the library. The program will roughly follow the format of last year’s annual meeting that combined a short presentation of MCTV programs with an open-ended discussion of how MCTV can best meet the needs of the community. More specifically, this year’s meeting will be held in the Vermont Room and highlight the many uses of the adjacent media lab.
            Programs details will be worked out at the March11 board meeting. Invitations will be sent to last year’s attendees as well as to community organizations, such as Friends of the Library, the Ilsley board, and Better Middlebury Partnership.
 
Health Benefits
           The board agreed that a subcommittee of Susan, Len, and George should develop a policy outlining reporting requirements for quarterly reimbursement of staff health care expenses.
 
Budget
           Dick reported that Comcast’s 2015 1st quarter payment was about 4% greater than last year’s payments. Given the uncertainty of future payments, Dick has conservatively budgeted for no Comcast increases through 2019. 
            The board agreed that a subcommittee of Susan, Len, and Dick, should continue to monitor the budget implications of Comcast developments. Comcast’s Certificate of Public Good comes up for renewal before the Public Service Board in 2016. MCTV’s current seven-year contract with Comcast runs out in 2017. The outcome of those negotiations will provide critical information on MCTV’s future funding. 
 
Website Upgrade Exercise
           Dick has long been concerned that MCTV’s website is showing its age and that archived programs are not always easily accessible. Board members should send their suggestions on improving the website to Dick.
 
Other Business.
            Memorial Day Parade MCTV’s participation last year—a juggling unicyclist and a float that provided live parade coverage—was a “hit” and effective educational outreach. This year’s participation, perhaps a combined effort with the library, is to be determined.
            MCTV’s 20-plus years of community coverage is a historical gold mine long in need of archiving and digitizing. Time and resources have been the catch. The board briefly discussed the possibility of seeking a grant to hire help to begin organizing the highlights of this documentation.
 
Next Meeting Date
           March 11, 2015
 
Adjourn
           The meeting was adjourned at 9:36.

MCTV BOARD MEETING
Wednesday, January 14 , 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve Minutes

Treasurer's Report

Budget

Health Benefits

Second Floor Studio

New Town Office and Rec Dept Buildings

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
Wednesday, January 14, 2015
MCTV Office, Ilsley Library

Present: George Bellerose (secretary), Deborah Felmeth, Maria Graham,
Jennifer Molineaux, Len Rowell (chair), Susan Shashok (treasurer, Staff:
Dick Thodal (executive director), Kurt Broderson (technology coordinator).
Absent: Bryan Alexander (vice chair)

Agenda

Call to Order
Len called the meeting to order at 8:03 a.m.

Approve Minutes
The December 10, 2014 minutes were approved.

Treasurer¹s Report/Budget
Susan reported that the year-end budget figures were healthy. But
MCTV¹s long-term financial stability is less clear given that our main
source of revenue, a percentage of cable subscription fees, is likely to
decline with more and more programming available over the Internet.
Comcast¹s annual contribution has increased a robust 6% in recent
years. Should there be no increases in future years, MCTV would have to draw
down its fund balance well below the desired six months¹ operating expenses.
Dick said that he could run financial projections based on different revenue
and expense scenarios at the board¹s request.
Comcast¹s 10-year operating contract comes up for renewal with the
Public Service Board in 2016. Those negotiations will help clarify some of
the unknowns and variables in MCTV¹s future funding.
In a wide-ranging discussion, the board agreed, as it has in the
past, that it must continue to consider the potential impact of the many
³what if developments² of the future. For example, could MCTV charge
subscriber fees should Comcast¹s future support decline or end?
Staying ³ahead of the curve² as MCTV has attempted to do with its
unique collaboration with Ilsley Library is essential for our financial well
being. Part of that effort is to constantly publicize how MCTV programs can
benefit the community. Our informational brochure, for example, should be
distributed at town meeting.
The board will also seek to meet in the coming month with the town
select board to update them on new programs and collaborations with the
library.

Health Benefits
Susan reported that the board reimbursed 2014 out-of-pocket
health care expenses, totaling $6,033, for Dick, Kathy, and Kurt. In the future,
staff will submit these expenses on a quarterly basis.

Second Floor Studio, Media Lab
Kurt reported that renovations for the public media lab are nearly
complete and that it should open shortly. Ilsley and MCTV will be
publicizing its availability through the media and with a formal open house.
The select board will also be invited for a tour/demonstration of the
space¹s multiple uses‹skyping, video production, upgrading of old formats.

New Town Offices and Recreation Department Building
Dick reported that the select board, building committee, and
building architects are well aware of MCTV¹s technical needs, such as quiet
meeting rooms and a big broadband pipe. Dick will continue to monitor
building plans to ensure that these needs are met. The building committee
has given little consideration to wiring the recreation building for meeting
and event coverage, Dick said.
The building committee and architects recently solicited
community suggestions on how to use the 1,000-square-foot lobby in the new
town offices. Dick repeated MCTV¹s willingness to share its expertise in
digital signage at the December 19 meeting.

Other Business
The board welcomed Maria Graham as a new board member. Maria is
Ilsley board president and the library¹s new liaison with MCTV.
Dick reported that the 2014 Vermont Telecommunications Plan,
prepared by the Department of Public Service, acknowledged the important
educational and community-building role of public access stations. The
Department is also well aware of the rapidly changing telecommunications
landscape and its financial implications for community television stations.
Kurt reported that MCTV and Ilsley¹s youth media lab is planning
a video camp for sixth graders and up at the Snow Bowl for February school
vacation. Warren Miller stay tuned.

Next Meeting Date
February 11, 2015

Adjourn

MCTV BOARD MEETING
Wednesday, December 10, 2014 , 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve Minutes

Treasurer's Report

Appoint Maria Graham to fill David Andrews Term on Board

Second Floor Studio

MCTV Equipment in new Town Office and Rec Dept Buildings

New Cablecast Equipment Update

Future Trends

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
Wednesday, December 10, 2014
MCTV Office, Ilsley Library

Present: George Bellerose (secretary), Jennifer Molineaux, Len Rowell (chair), Susan Shashok (treasurer, attends via phone conference). Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). Absent: Bryan Alexander (vice chair), and Deborah Felmuth. Guest: Kevin Unrath, (Ilsley Library director).
 
Agenda

Call to Order
        Len called the meeting to order at 8:21.
 
Approve Minutes
         The November 12, 2014 minutes were approved.
 
Treasurer’s Report
        Susan reported that the end-of-the-year fund balance was a healthy $80,000. Dick noted that the goal was to slowly bring the balance to down about $60,000-$65,000, a reserve of roughly six months’ operating expenses, by 2016. 
         Dick and Kurt were directed to submit health care expenses for end-of-the-year reimbursement. In future years, they will submit expenses quarterly.
 
Appoint Maria Graham to Fill David Andrews’s Term on Board
         The board approved Maria Graham, chair of the Ilsley Board of Trustees, to be Ilsley’s liaison with MCTV. Her schedule permitting, Maria will fill David’s board term, which runs until March 2016. David’s term on Ilsley’s board had ended and after many creative years on MCTV’s board, David decided to step down to create board space for a new liaison. 
         The board briefly discussed reconfiguring the seven-member board—consolidating the mandated two school board representatives to one—to permit greater flexibility in future board membership. 
 
Second Floor Studio
         Kevin and Kurt updated the board on the planned opening of the public media studio in Ilsley in early January. Ilsley and MCTV are sharing the approximately $5,000 start-up cost: MCTV is responsible for the purchase of equipment; Ilsley is renovating the space, the former newspaper storage area.
         Kevin, Kurt, and Dick stressed that the studio should be promoted as a multi-purpose “maker” space: video production, teleconferencing, upgrading old formats, off-site interviews. It is not for casual listening/viewing, Internet use or Googling, which can be done in the library’s computer room.
         Kevin said a February open house is being planned after the lab has a production track record. To promote the lab’s user-friendliness, Jennifer suggested that the opening be combined with a “Make Your Own Valentine.” Sustained applause and suggestions for many other commemorative video promotions.
         Kevin and Kurt discussed the draft of policies and procedures governing the studio’s usage. The draft is attached.
 
MCTV Equipment in New Town Offices and Recreation Department Buildings
         The board had a wide-ranging discussion of the uses, realistic and unrealistic, of the lobby in the new town offices. The town office and recreation center steering committee will hold a public meeting at Breadloaf Construction, the building’s architects, on December 19 at 9 a.m. to hear community suggestions. Board members agreed that there would be many competing uses for the 1,000-square foot lobby, i.e., a community bulletin board, possibly interactive; public art; information on the community’s non-profits and development organizations and commercial interests, such as restaurants and lodging; an informal gathering place.
         Dick, Kevin and Kurt will attend the meeting. Dick will again stress that MCTV’s principle interests are in having quiet meeting rooms and a “big broadband pipe” for meeting coverage. MCTV and Ilsley’s access to this lobby space is unclear. Dick will offer MCTV’s expertise in digital “signage” to the committee, which has final say on the lobby’s use. 
 
New Cablecast Equipment Update
         Dick estimated that equipment expenses—new computers, equipment for the public media lab—will total about $14,000 in 2014. Equipment expenses were budgeted at $20,000 in an effort to incrementally improve the station’s broadcast infrastructure.
 
Future Trends
        Bryan was marooned in snowbound and powerless Ripton. No report.

Other Business
         Susan suggested that the board update the select board on the media lab and other projects. Dick will talk with the town manager about presenting at a January meeting.

Next Meeting Date
         January 7 2015
            
Adjourn
            The meeting was adjourned at 10:09 a.m.
• • •

MCTV BOARD MEETING
Wednesday, November 12, 2014 , 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve Minutes

Treasurer's Report

Future Trends

MCTV Equipment in new Town Office and Rec Dept Buildings

Library

Social Media

New Cablecast Equipment

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
Wednesday, November 12, 2014
MCTV Office, Ilsley Library

Present: Bryan Alexander (vice chair), David Andrews, George Bellerose
(secretary), Deborah Felmuth, Jennifer Molineaux, Susan Shashok (treasurer).
Staff: Dick Thodal (executive director), Kurt Broderson (technology
coordinator). Absent: Len Rowell (chair).

Agenda

Call to Order
Bryan called the meeting to order at 8:06.

Approve Minutes
The October 8, 2014 minutes were approved with one word change. In
library survey, kiosk should be screen.

Treasurer¹s Report
Susan reported that the budget continued to be on track. The board
approved her report.

Future Trends
Bryan continued his monthly reports on trends in education and
Internet use with a wide-ranging presentation covering open education,
augmented reality, and the Internet of Things.
Open Education: The increasingly high cost of education has given
risen to no-fee curriculum, such as MOOC, and free downloadable texts.
Examples. MIT has been a pioneer in free college-level, not-for-credit
courses. Khan Academy has developed hundreds of mini-curriculum units that
can be used independently or as part of classroom curriculum.
Augmented Reality: One¹s physical presence, such as at an important
public building or place, can be augmented with sound, video, graphics, and
GPS data from one¹s handheld computer.
Internet of Things: From Google Glass to ³smart houses², the
Internet is everywhere. Its ubiquity raises questions about what is useful,
what is trivial, and what is an invasion of privacy. The barn door on
privacy may be irretrievably open, Bryan noted

MCTV Equipment in New Town Offices and Recreation Department Buildings
Dick recently met with the building architect and the town manager
to reiterate MCTV¹s priorities: 1. A quiet environment in meeting spaces to
ensure high-quality audio; 2. A ³big, fat broad band² to enable high-quality
live streaming of meetings. Faster uploading is critical not just for MCTV
but also for area telecommuters who are dependent on very high-speed
Internet connections.

Library
Ilsley¹s recent survey of community library interests and needs
suggests that many community members are not aware of MCTV¹s increasing
cooperation and integration with library programming. The board agreed that
we should address this problem and the possibility that MCTV might lose its
third-floor space to library expansion by a several-pronged public relations
effort.
Dick will discuss with the Ilsley Board the importance of having
one of their board members also be a MCTV board member. David, a former
Ilsley board member, has been informally fulfilling that important liaison
role.
The board will seek a December meeting with the town select board
to update them on Ilsley-MCTV cooperation, such as in children¹s programs
and in the forthcoming community media lab. In essence, MCTV is functioning
more and more as a library, both in the creation of locally-based programs
and as a archive of 20-plus years of community life.

Media Lab
Kurt circulated a four-page summary of the Ilsley media lab
proposal. MCTV, in cooperation with Ilsley, will retrofit the second-floor
former newspaper storage room and equip a digital work station. The work
station would be a dedicated facility for card holders and non-profits to
produce professional-grade digital media.
MCTV would purchase the lab equipment, at a cost of about $5,000,
from its capital budget. Ilsley would renovate the space.
Kurt said Kevin Unrath (library director) was aiming for a January
opening of the long desired work station.

Social Media
Discussion was deferred until December when Len will be present.

New Cablecast Equipment
MCTV¹s ³creaky² infrastructure cannot meet the Addison area¹s
interest in live coverage. Live meeting coverage, one of MCTV¹s most valued
services, is only available to cable subscribers. Some events, such as the
gas pipeline hearings, are of interest far beyond cable¹s limited reach
(Middlebury and parts of Weybridge). Providing live Internet coverage,
accessible through MCTV¹s website, would require considerable equipment
upgrades, Dick reported. Such upgrades could range from ³squeaky wheel²
fixes to $60,000 state-of-the-art equipment upgrades, an approach well
beyond MCTV¹s resources.
Kurt and Bryan will review website ³hits² to better determine
interest in live Internet streaming of selected events, such as town
meeting. The board will continue discussing the need to improve
infrastructure. Dick will continue his longstanding upgrade discussions with
Comcast¹s tech representative.

Other Busines
Dick circulated a VAN survey asking member stations how they
archived programs. Recent digital MCTV programs, such as meetings, are
available on the website. Selective archiving of 20-plus years of analog
community programs would be a valuable historical record but an expensive
and time consuming project, Dick said.

Next Meeting Date
December 10, 2014

Adjourn
The meeting was adjourned at 10:01 a.m.
€ € €

Attachments
Ilsley Media Lab Proposal

VAN Archival Survey

Links
Vanity Fair article on the Khan Academy.
HYPERLINK "http://www.vanityfair.com/business/2014/12/salman-khan-arne-duncan" \n _blankhttp://www.vanityfair.com/business/2014/12/salman-khan-arne-duncan
< HYPERLINK "http://www.vanityfair.com/business/2014/12/salman-khan-arne-duncan" \n _blankhttp://www.vanityfair.com/business/2014/12/salman-khan-arne-duncan>

Susan Halpern, New York Review of Books, review of recent
Internet books.
HYPERLINK "http://www.nybooks.com/articles/archives/2014/nov/20/creepy-new-wave-intern" \n _blankhttp://www.nybooks.com/articles/archives/2014/nov/20/creepy-new-wave-intern
et/

MCTV BOARD MEETING
Wednesday,October 8, 2014 , 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve Minutes

Treasurer's Report

Future Trends

MCTV Equipment in new Town Office and Rec Dept Buildings

Media Lab

Library Survey

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
Wednesday, October 8, 2014
MCTV Office, Ilsley Library

Present: Bryan Alexander (vice chair), David Andrews, George Bellerose
(secretary), Deborah Felme th, Jennifer Molineaux, Len Rowell (chair), Susan
Shashok (treasurer). Staff: Dick Thodal (executive director), Kurt Broderson
(technology coordinator).

Agenda

Call to Order
Len called the meeting to order at 8:10.

Approve Minutes
The September 10, 2014 minutes were approved.

Treasurer¹s Report
Susan reported that the budget continued to be in good shape. The
board approved her report.

Future Trends
Bryan reported on trends that are buffeting higher education: the
decline in college and K-12 enrollments, the rise of online courses,
increased reliance on adjuncts, increased recruitment of affluent foreign
students, increases in older, non-traditional students. With the exception
of well-endowed institutions, the landscape for community and less selective
colleges is ³terrifying.²
Broadband: Uploading speeds are continuing to lag downloading
speeds, reflecting the commercial interests of providers.

MCTV Equipment in New Town Offices and Recreation Department Buildings
Dick has spoken with the project architect and engineers about the
importance of a quiet and appropriately wired environment (³a big tube² for
live feeds) in the new meeting rooms. Susan, a member of the town library
committee and the select board, has also stressed their importance. To
ensure that these needs are addressed, the board agreed that Dick should
develop a short list of priorities and discuss them with the town manager. A
second meeting with the town manager, building architects, and interested
board members would follow.
The inclusion and placement of a MCTV information kiosk in the new
town hall will be addressed with town officials later.

Media Lab
Kurt reported that the media lab, a joint project of Ilsley and
MCTV, is now on a fast track following the completion of Ilsley¹s survey of
community interests. Financing of the second-floor studio, which would
support community creation of video programming and possibly high-definition
skyping, is to be determined. MCTV currently has $17,000 in its capital
budget, which can be used for lab equipment. Jennifer will solicit a letter
from the Addison County Economic Development Council attesting to the
importance of such a facility.

Library Survey
The board reviewed results of a recent five-question community
survey that evaluated the amount and quality of space for the library¹s many
activities‹quiet reading, children¹s programs, community computers, large
group meetings. Seventy-three percent of the several hundred respondents
thought it was extremely or very important that MCTV have dedicated space in
the library. The town library committee will discuss the survey later this
month.
MCTV has a kiosk on the main floor that shows current programming,
but the board agreed that there should be more extensive signage in the
library for those not familiar with MCTV¹s presence and programming.

Other Business
None.

Next Meeting Date
November 12, 2014

Adjourn
The meeting was adjourned at 9:31 a.m.

MCTV BOARD MEETING
Wednesday,September 10, 2014 , 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve Minutes

Treasurer's Report

Access Plan

Other Business

Next Meeting Date

Adjourn

MCTV Board Meeting
Wednesday, September 10, 2014
Vermont Room, Second Floor, Ilsley Library

Present: Bryan Alexander (vice chair), George Bellerose (secretary), Deborah Felmuth, Jennifer Molineaux, Len Rowell (chair), Susan Shashok (treasurer). Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). Absent: David Andrews.

Agenda

Call to Order
        Len called the meeting to order at 8:08.
 
Approve Minutes
        The August 13, 2014 minutes were approved.

Treasurer’s Report 
        The treasurer’s report was approved. Susan reported that the budget is in good shape with a general fund balance of over $100,000 with the recent receipt of Comcast’s quarterly payment. 

Community Access Plan
        The board unanimously approved the 2014-2017 Community Access Plan after an hour-long, wide-ranging discussion. The plan, given the rapidly changing Internet and cable landscape, should be viewed as a “dynamic” document, subject to change. In addition to annual reviews, the board will revisit the plan as needed.
         The board discussed at length the disconnect between our communities of interest and our reach, traditionally limited to cable subscribers in Middlebury and parts of Cornwall. Many programs, such as the gas pipeline hearings, are of county-wide interest, but communities, like Bridport and Shoreham, do not have access to cable. Through the Internet, these communities can now access current and archived programs. In the future, programs of widespread interest could also be transferred to CD’s and made available in area libraries. 
         Kurt will explore having an expanded MCTV link on the Ilsley Library website that will allow direct access to current programming and the archives.
         Should MCTV have to move to subscription funding continued outreach to surrounding communities through the Internet is imperative. At the same time, MCTV must also be conscious of traditional PEG-defined coverage areas and collaborate with surrounding community television stations.
         Given the increase in YouTube productions, MCTV will have to consider new scheduling and programming approaches. For example, youth and school-produced videos could be combined with other youth-related programs into a Teen Program concentration. Adult YouTube submissions might be aggregated into the MCTV equivalent of Front Porch Forum.  

Other Business
        Len reminded board members of the September 13 brainstorming session at the library on the role of storytelling in building community.
         The board also agreed that MCTV should continue to examine how to work more closely with like-minded institutions, such as the Vermont Folklife Center and the Vermont Council of Humanities and fellow community television stations. MCTV does tape the council’s First Wednesday Lecture Series at Ilsley but does not yet make available the wide range of humanities programs around the state that are or could be taped by fellow stations.
         A document on how the Vermont Community of Foundation is supporting library workshops on technology use is attached.
 
Next Meeting Date
         October 8, 2014
            
Adjourn
            The meeting was adjourned at 9:33 a.m.



Middlebury Community Television
Access Plan 2014-2017

    As media and technological landscapes continue to change rapidly, MCTV’s role will change as well. In Appendix A, our mission statement, A Vision for the Future, outlines how we must continue to evolve into a community media and resource center. With this role in mind, the access plan will help guide the organization in 2014-2017.
    Specific plans for educational programs, equipment purchases, outreach, and other activities will be created to achieve the overall goals articulated below. Some representative examples of these initiatives are included in italic.
    MCTV will move toward a future role as an aggregator of local content and an educator in new media and technological developments, while maintaining the organization's emphasis on working with youth and facilitating the production of local programming for cablecast.

Perceived Community Needs
   • Expanded training for use of MCTV equipment and resources. Working with Ilsley Library, MCTV is developing a community production studio in library space.

    • Continued outreach to increase public awareness of MCTV and its programming. Recent efforts include an educational brochure and a live-action float in Middlebury’s Memorial Day Parade. An informational kiosk outside the new town hall is being considered.

    • Wider variety and improved technical quality of MCTV programming, while simultaneously valuing the contributions of all volunteer producers. MCTV will continue to monitor and acquire new technology that can increase program quality and diversity and simplify production.

    • Technological applications that will enable communities without cable access to view MCTV programming. MCTV is expanding web access to current and archived programs.

    • Increased media and technological literacy in the community including in under-served populations. MCTV has produced public service announcement kits that enable non-profits to easily produce their own videos. MCTV will continue to provide recording advice to community groups, such as the select board, churches, and schools.

    • Improvement of channel-focused website. What does this mean?

Measurement of Community Needs
   • Continuing the process by which the community can give input on MCTV's direction and goals. This will involve the use of a website and may involve public forums and open houses to encourage personal interaction and an on-going dialogue. MCTV will continue to formally solicit community comments at the annual meeting in March. Staff and board members with their deep roots in the community are constantly receiving on-the-street comments.

    • Communicating with local governance boards such as the select board and the school board to assess to what extent community needs are being met and how MCTV can improve its services. Board representation includes members of the school board and select board. The board periodically meets informally or formally with leadership of community non-profits.

    • Reaching out to teachers and other community educators to assess how MCTV can help meet the needs of the education community. Staff will continue its ongoing discussions with the Hannaford Career Center on how MCTV can provide practical experience for Hannaford students. MCTV has discussed with the Addison Central Supervisory Union staff their interest in teacher development training and will attend high school department meetings to gauge the needs and interest of teachers.

    • Brainstorming within the organization and with community partners to find new partnerships and points of interaction with the community. Staff and board members are deeply involved in community organizations and are constantly seeking, both directly and indirectly, ideas to improve our coverage of community activities. MCTV will be exploring overlapping interests with the Vermont Folklife Center.

    • Assessing the needs of Addison County at large to determine how MCTV can best play a role in the civic life of all county communities. MCTV staff and board are in constant contact with county-wide organizations such as the Addison County Economic Development Corporation. 

Meeting Community Needs
   • Maintaining and increasing collaborations with area schools, including K-12 institutions and colleges. MCTV, in conjunction with the Ilsley Public Library, has worked with teachers at Mary Hogan School and Middlebury Union High School providing direct instruction for students creating video projects for in-class as well as on-air use. Furthermore, the training of teachers and a librarian at Mary Hogan has provided them the knowledge to independently teach students to create video content. MCTV also assisted the Mary Hogan School with creating a YouTube channel. Several high school classes have used MCTV-owned computers in the Ilsley Public Library for video editing class projects. 

    • Maintaining and encouraging student participation in the functioning of the station. As students from prior video camps and programs get older, they are invited to work as peer mentors in programs, as well as technical producers in the studio.

    • Working with Comcast to ensure MCTV is meeting its obligations to the community with respect to its PEG access functions. The percentage of MCTV’s local programming is one of the highest in the state.

    • Supporting and promoting programs of local interest produced by individuals, schools, and non-profit charitable and social service organizations. MCTV continues to work with the United Way in helping member organizations produce informational videos.

    • Covering meetings of public interest, including meetings of the select board, the school board, and other governance committees, and improving the means by which the community may access coverage with respect to feedback from town officials and citizens. MCTV will continue to respond to community requests, such as covering Public Service Board hearings on a new gas pipeline to International Paper in New York.

    • Continuing MCTV’s partnerships with local cultural institutions. MCTV will continue to meet regularly with fellow area non-profits, such as the Vermont Folklife Center, to look for synergies.

    • Working with youth. In conjunction with the Ilsley Public Library, MCTV offered five, week-long video camps in the past year, as well as a weekly drop-in program that was nationally recognized by the Public Library Association as one of a handful of innovative library programs. In addition, joint Ilsley/MCTV outreach to the Mary Hogan School developed a weekly in-school collaboration with the Mary Hogan librarian, collaboration with the STEM (Science, Technology, Engineering & Mathematics) teacher which produced several on-air and web programs. The collaboration also produced a 6th grade original play that featured locally-set video components in a play at the Town Hall Theater.

    • Planning future capital expenses including improvements to the station’s facilities. MCTV will continue to search for low-cost technology to improve signal quality and to provide on-line streaming coverage.

    • Collaborations that may include, but will not be limited to, working with Ilsley Public Library, regional planning boards, and other institutions and organizations to develop technological applications to increase access to MCTV programming. MCTV will continue to monitor new technologies that simplify and enhance program development and distribution.

    • Exploring fundraising options to support MCTV's efforts to meet community needs. MCTV will continue to explore sharing staff time with community organizations, such as splitting the cost of the technology and school programs coordinator with Ilsley Library.

    • Assessing the needs of Addison County at large to determine how MCTV can best play a role in the civic life of all county communities. Given the County’s small size and community interconnections, MCTV’s local programming is frequently of interest to surrounding areas. Taping hearings of the Public Service Board on a gas pipeline traveling through the country attracted broad interest.
• • •

Appendix A
Middlebury Community Television
A Vision for the Future

   In 1985 when Middlebury Community Television was formed, its founders had a straightforward objective: Create an informed and engaged citizenry. In essence, hold a mirror up to the community.
    More formally, we are a nonprofit, interactive, community-based alternative to broadcast commercial and public TV. We announce and cover local meetings and events, offer residents free equipment and training to produce their own programs, and make available at no cost our two cable channels to share these programs with the community.
    In 2013, MCTV’s mission remains unchanged. But the media landscape has changed dramatically over the past 30 years and MCTV must constantly adapt to these new conditions.
    In 1985, there were no inexpensive, high-definition, fit-in-the-hand iPhone cameras or user-friendly iMovie editing programs that enable anyone to be a video producer and storyteller. There was no Internet, YouTube, Facebook, or cloud to easily and quickly distribute photographs, text, and video around the block or around the world. 
    Not only has production and distribution changed but so may our funding. Since its inception community television has been almost entirely supported by a fee charged to cable companies, such as Comcast, for their use of public airwaves. This guaranteed funding has served MCTV well, but today cable viewers are increasingly dropping their subscriptions and receiving programs directly over the lower-cost Internet. At present, there are no provisions for community television to receive funding from Internet transmission of programs.
    How should MCTV respond to this new world?
    1. MCTV has always been an innovator with a deep commitment to local programming. Over half our programs—school and select board coverage, public forums and hearings, lectures, town meetings, parades, graduations, church services, interview shows and documentaries—are locally produced.
    This focus is essential to our mission and survival.
    2. In the past several years, our ties with Ilsley Library have grown even closer. Today, we jointly fund a technology coordinator, who works with the children¹s librarian and schools in offering video training. Working with the library, we are creating a community production studio on the second floor. This collaboration is unique among community television stations.
    3. We must continue to encourage and support programs that reflect the diversity and interests of our community. In an era, when anyone can produce a video we have a vital role in distributing material of community interest.
    4. As Comcast’s contribution diminishes we must explore new funding—membership, fund raising, corporate sponsors, Internet transmission fees, greater town budget support.
    5. Digital literacy is essential to a community's wellbeing. We must expand our programs with schools, the library, town government, and the community to reach that goal.
    6. A 21st century communications infrastructure is also essential to a community’s vitality. As community facilities change and expand we must ensure that meeting spaces meet the transmission needs of the Internet age. 
    In essence to best serve the community, we must continue to evolve into a community media and resource center.
• • •

Additional Appendices
    Additional appendices could provide more detail, such as a copy of the weekly schedule on the MCTV website; a list of current technology with a wish list; an overview of material in the archives; Dick’s one-page history of library—MCTV relations that he prepared for the Ilsley Library Board; the three-year budget projection; write-ups of past annual meetings …. 
         Thoughts?

MCTV BOARD MEETING
Wednesday,August 13, 2014 , 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order

Approve Minutes

Treasurer's Report

Ilsley Building Committee

Access Plan

Other Business

Next Meeting Date

Adjourn
MCTV Board Meeting
Wednesday, August 13, 2014
Vermont Room, Second Floor, Ilsley Library

Present: David Andrews, George Bellerose (secretary), Deborah Felmuth, Len Rowell (chair), Susan Shashok (treasurer). Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). Absent: Bryan Alexander, Jennifer Molineaux.

Agenda

Call to Order
      Len called the meeting to order at 8:10.
 
Approve Minutes
      The June 11, 2014 minutes were approved.

Treasurer’s Report 
      The treasurer’s report was approved. Susan reported that the budget is in good shape. 

Ilsley Building Committee
      In the wake of the select board’s decision not to include additional space for the library in the new town hall, a broad-based building committee is looking at the long-term needs of the library.
       The board discussed at length the importance, given the increasing Ilsley-MCTV collaborations, of maintaining MCTV’s office in the library. Susan, a member of both the select board and building committee, will continue to stress how library and MCTV’s roles overlap. 
       Dick will continue to stress the importance of quiet, taping-friendly rooms in any new town construction. David will meet with Kevin Unrath, library director, to discuss a forthcoming survey of community attitudes toward and interests in the library. The board is concerned that many respondents are not aware of existing cutting-edge MCTV-Ilsley programs that are unique in Vermont.
       Either Kurt or Dick will be videotaping the building committee’s information-gathering visits to other libraries.
Other Business
      The board continued its long-running discussion of how MCTV can inform and engage the public in local programming and can work collaboratively with like-minded institutions. Len suggested that there be a MCTV informational kiosk in the covered walkway between the library and new town hall. George suggested meeting with the Vermont Folklife Center to discuss our overlapping interests.
       Len urged board members to attend a September 13 brainstorming session at the library on the role of storytelling in building community.
       George, Len, and Dick will continue their updating of the community access plan. It should be ready for board approval in September.
       Susan, as new treasurer, will replace David, past treasurer, as a co-signatory with Dick and Len in major bank transactions. Susan reviewed new open meeting legislation.
       Deborah reported that she will not be able to directly attend board meetings for six months beginning in November because she will be living in Syria.
Next Meeting Date
       September 10, 2014
Adjourn
            The meeting was adjourned at 9:30 a.m.

MCTV Board Meeting
Wednesday, June 11, 2014
MCTV Studio, Third Floor, Ilsley Library

Present: Bryan Alexander (vice chair), David Andrews (treasurer), George Bellerose (secretary), Len Rowell (chair), Susan Shashok. Staff: Dick Thodal (executive director). Absent: Deborah Felmeth, Jennifer Molineaux, and Kurt Broderson (technology coordinator).

Agenda

Call to Order
        Len called the meeting to order at 8:10.
 
Approve Minutes
        The May 14, 2014 minutes were approved.

Treasurer’s Report 
        The treasurer’s report was approved. Dick reported that MCTV’s desired budget safety net—six months of operating expenses—is secure through the beginning of 2017. 

Access Plan
        The board discussed at length the importance of the access plan both to meet the requirements of our contract with Comcast and to provide a road map for MCTV’s future. The access plan will contain three principal sections: 1. The Vision Statement, adopted earlier this year; 2. The Access Plan will follow the 2010-2012 plan, which lists broad objectives in three areas Perceived Community Needs, Measurement of Community Needs, and Meeting Community Needs; 3. Appendices, which provide specific program initiatives, and Budget Projections.
         Bryan and Kurt will develop a list of ongoing and planned programs in 2014-15. Board members will also develop a “watch list” of concerns, such as changing technology, funding, and space needs of the library. The board will formally adopt the plan at its July meeting.
         
VAN Annual Meeting Report
        Dick reported that Charter Communications is seeking a renewal of its Certificate of Public Good from the Public Service Board. These negotiations could set important markers in Comcast’s renewal of its CPG in 2016.
 
Future Trends
         Bryan reviewed the renewed interest in immersive multimedia, such as virtual reality devices, and the rapid growth of social media. He also discussed the increased interest in privacy of communications as a result of the Snowden leaks of NSA practices. MCTV should follow these privacy concerns as part of its “watch list.” 
          
Other Business
         Use of MCTV Footage for Non-PEG Commercial Films. Kurt, Susan and Bryan will report on their development of guidelines for commercial use of MCTV programs at the July meeting.
         The board reiterated its intent to pay for Dick’s Medicare Plus premiums and Kurt’s dental bills as part of their health coverage.
 
Next Meeting Date
         July 9, 2014
            
Adjourn
            The meeting was adjourned at 9:35 a.m.



MCTV Board Meeting
Wednesday, May 14, 2014
MCTV Studio, Third Floor, Ilsley Library

Present: Bryan Alexander (vice chair), David Andrews (treasurer), George
Bellerose (secretary), Deborah Felmeth, Len Rowell (chair), Susan Shashok.
Staff: Dick Thodal (executive director), Kurt Broderson (technology
coordinator). Absent: Jennifer Molineaux.

Agenda

Call to Order
Len called the meeting to order at 8:13.

Approve Minutes
The April 9, 2014 minutes were approved.

Treasurer¹s Report
The budget is on track and the report was approved. MCTV received a
slightly higher quarterly payment of $28,412 from Comcast. Comcast¹s support
has been increasing about six percent annually.

Access Plan
The subcommittee of Dick, Len and George will continue updating
MCTV¹s access plan, which details how programming will meet the goals of our
vision statement.

Use of MCTV Footage for Non-PEG Commercial Films
The board¹s philosophy has been that programs on MCTV¹s website are
in the public domain and can be used for non-commercial purposes. A
documentary filmmaker has requested the use of the higher-quality original
taping of the 1998 Supreme Court hearing on same-sex marriage. Kurt, Susan
and Bryan will develop guidelines for commercial use considering concerns
such as users taking material out of context and the significant staff time
required to retrieve material in the archives, which might require a search
fee.

VAN Annual Meeting
Dick will report on May¹s annual meeting at the June board meeting.

Memorial Day Parade.
The board reviewed plans and assignments for the May 26 parade.
Members will meet on Sunday, May 25 at 1 o¹clock at Eric Murray¹s garage in
East Middlebury to prepare the float. The 8¹ by 22¹ flatbed of a tow truck,
will house a videographer, one or possibly two large television screens, and
several participants from MCTV and the library¹s youth video training
programs. In case of severe rain, the float will be grounded due to the
sensitivity of recording equipment.

Future Trends
Bryan reviewed educational, demographic, and technological changes
that will affect the future of the economy. While post-high school education
is critical in a global economy, the cost of higher education is increasing
far faster than the most peoples¹ ability to pay. Colleges are responding in
a variety of cost-cutting ways: replacing full-time faculty with less
expensive adjuncts; exploring alternative certification programs that
recognize life experiences and skills.
The future of net neutrality, equal access to the Internet by all
users, is now being challenged by Internet providers, such as cable and
telephone companies, that would like to create a tiered system. Tiers would
provide different speeds and would exact higher fees depending on the
demands of users, especially big users such as Netflix. Such ³Balkanization²
of the Internet is contrary to the net¹s founding mission and its enduring
value, say critics.

Other Business
None.

Next Meeting Date
May 14, 2014

Adjourn
The meeting was adjourned at 9:44 a.m.

P.S. Bryan submitted the following after the meeting.

Two points from the future trends discussion:
1. Here's that mysterious Wolfram Alpha site I mentioned,
http://www.wolframalpha.com/ . It's a fun tool, especially for math and
science. Here's the question I asked it:
http://www.wolframalpha.com/input/?i=what+is+the+tallest+mountain%3F&dat...
=
#

2. There's an interesting shift going on, with a movement away from
physical media (DVDs, CDs) towards streaming services (Netflix Streaming,
YouTube, Pandora, Hulu, etc). Here's a nice intro:
http://www.theatlantic.com/business/archive/2014/04/the-future-of-media-...
-be-streamed/360473/.

MCTV Board Meeting
Wednesday, April 9, 2014
MCTV Studio, Third Floor, Ilsley Library

Present: Bryan Alexander (vice chair), David Andrews (treasurer), George
Bellerose (secretary), Deborah Felmeth, Jennifer Molineaux, Len Rowell
(chair), Susan Shashok. Staff: Dick Thodal (executive director). Absent:
Kurt Broderson (technology coordinator)

Agenda

Call to Order
Len called the meeting to order at 8:02

Approve Minutes
The March 12, 2014 minutes were approved.

Treasurer's Report/Budget
The budget is on track and the report was approved

Election of Officers
Len Rowell, chair, Bryan Alexander, vice chair, and George
Bellerose, secretary, were relected. Susan Shashok will replace David
Andrews as treasurer as of the May meeting.

Annual Meeting, Next Steps
In an hour-long discussion, the board reviewed community
suggestions and questions from the March 27 annual meeting. Bryan¹s notes
are attached.
Audience: Who are our ³stakeholders² and how do we reach them and
the larger community? Comcast has an estimated 2,000 subscribers, but there
are no precise analytical tools to measure the size of our viewership or how
viewers access programs.
Internet: The annual meeting informal survey suggests that many
viewers are watching online and not through a cable connection.
There is community interest in the live streaming of meetings and
events. Dick and Kurt are investigating live audio streaming as an interim
step before stepping up to full video streaming, a more daunting technical
challenge.
Funding: As Comcast funding is designated to cover the cost of
programming transmitted over cable, the board will continue to explore
alternate funding for Internet-related transmission and reception of
programs. The town¹s support for select board meeting coverage, for example,
could be delegated to a separate Internet funding stream. UD-3 might be
asked to help cover the cost of their school meeting coverage.
A subscription fee could be charged for access to the archives.
United Way. MCTV, as a community non-profit, could seek support as
a United Way agency.
Producer training: Given limited staff, MCTV has for years sought
volunteers with limited success to tape meetings and events. A renewed
effort could include working with the library and/or the Hannaford Center to
provide basic training. Non-profits, such as Audubon and Acorn, would be
urged to have one video literate member to tape their events.
Jennifer and Chris could modify their annual meeting presentation
on the history of Vermont 5-0 to be a basic tutorial on how you, too, can be
a producer. The tutorial would be on MCTV¹s home page.
They along with Kurt could offer Open Video Houses to enable the
community to observe how programs are produced.
Publicity: Deborah¹s background brochure should be available in
public venues, such as libraries, town offices, chamber of commerce, banks.
Word-of-mouth and coverage of hot issues, such as the gas pipeline, are
important in our outreach efforts.
Other outlets could be program announcements through the Front Porch
Forum.
Memorial Day Parade. Dick and Kurt, both Macy- and Rose
Bowl-trained, will build a float for an on-board videographer who will
live-stream crowd shots to a mini-jumbotron on the float. Board members will
distribute brochures to the crowd, display the MCTV banner, and possibly
throw (gently only) candy (soft only).
Dick/Kurt will ask Ilsley if they would like to participate in the
float to end all floats.

Other Business
Dick will be attended the annual meeting of the Vermont Alliance
Network on May 2 in Montpelier. Board members may join him in a day of very
informative presentations.

Next Meeting Date
May 14, 2014

Adjourn
The meeting was adjourned at 9:30 a.m.

P.S. Bryan¹s Trends. Would it be helpful to have Bryan explain to the Google
illiterate how MCTV might use Google Analytics, Google Hangout, etc.? What¹s
it all mean?

MCTV Board Meeting
Wednesday, March 12, 2014
MCTV Studio, Third Floor, Ilsley Library

Present: Bryan Alexander (vice chair), David Andrews (treasurer), George
Bellerose (secretary), Deb Felmuth, Jennifer Molineaux, Len Rowell (chair),
Susan Shashok. Staff: Dick Thodal (executive director). Absent: Kurt
Broderson (technology coordinator)

Agenda

Call to Order
Len called the meeting to order at 8:10

Approve Minutes
The February 12, 2014 minutes were approved.

Treasurer's Report/Budget
Dick reported the budget and fund balance were in good shape

Future Trends
Bryan summarized key points from his monthly report for higher
education, Future Trends in Technology and Education. In essence, hang on to
your hat the demographics, economics, and technology in higher education are
changing rapidly. Monthly reports are available at
http://bryanalexander.org/future-trends-in-technology-and-education

Annual Meeting
The board reviewed the program for the March 27 annual meeting and
continued its discussion of community members to be personally invited. An
invitation letter was approved and will be distributed with personal notes
by board members. Comcast representatives will be invited.
A background brochure on MCTV prepared by Deb will also be
distributed to invitees and be placed in public venues.
Kurt will prepare a video clip to illustrate the program
presentations by Dick/Susan, Jennifer/Chris, Kurt/Julie Altemos, and
Ramona/viewer. Presentations will run about five minutes followed by a
discussion moderated by Bryan.
The board will recognize long-time board member Bette Moffett¹s
many contributions to the community with a remembrance written by Deb.
Board members are to bring refreshments.

Health Benefits
Nothing new.

Other Business
Susan will replace David as treasurer at the May meeting. Len
suggested that an information kiosk be placed in the plaza outside the
proposed new town office building. Len distributed material from the Orton
Family Foundation on how storytelling can reconcile community divisions.

Next Meeting Date
Annual meeting. March 17, 2014 at 4:30 a.m. Monthly board meeting,
April 9, 2014.

Adjourn
The meeting was adjourned at 9:44 a.m.
€ € €

MCTV Board Meeting
Wednesday, February 12, 2014
MCTV Studio, Third Floor, Ilsley Library

Present: David Andrews (treasurer), George Bellerose (secretary), Jennifer Molineaux, Len Rowell (chair), Susan Shashok. Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). Absent: Bryan Alexander (vice chair), Deb Felmuth. 

Agenda

Call to Order
        Len called the meeting to order at 8:02
 
Approve Minutes
         The January 8, 2014 minutes were approved.
 
Treasurer's Report and Budget
          David and Dick reported that the end-of-the year figures showed a slightly larger fund balance, $84,390, than expected. MCTV budgets for a fund balance that will cover six months of operating expenses, which this does. The increase resulted primarily from smaller than expected capital expenditures, a result of delays in creating a second floor recording studio in Ilsley.
         The report was approved.
 
Future Trends
         Bryan was absent. His monthly report will be in March. 

Annual Meeting
         The board continued its discussion on the format of the annual meeting, March 27, 2014 from 4:30 to 6 p.m. in the community room of Ilsley Library. Community discussion will be preceded by a short business meeting, 10 to 15 minutes.
         Len will then present a short report on the highlights of the year. Dick will then introduce four presentations that will showcase the range of MCTV’s public, educational, and government programming. He will also prepare a report on the hours of MCTV’s local programming.
         Susan will review MCTV’s coverage, which attracted a wide following, of the hearings on Vermont Gas’s proposed pipeline through the county. Jennifer will discuss the origin and rapid development of the Vermont 5-0 interview program.
         Kurt will discuss school programming. Ramona will discuss her Spanish language programming for migrant farm workers.
         These five to seven minute presentations will then be followed by an open-ended moderated discussion on how MCTV can best serve the community.
         Board members developed a long list of individuals and organizations to be invited to the meeting and divided responsibilities for personal invitations. Additional suggestions should be sent to Len and Dick.
         Kurt will write a media release for the meeting by February 28.
         
Health Benefits 
         The board reviewed the history of health benefits for staff. Given the uncertainties of health care reform, the board, on David’s recommendation, agreed to pay the cost of Dick’s supplemental Medicare coverage, $30 a month. The board also agreed in a continuation of its case-by-case reimbursement policy, to pay Kurt’s deductible for upcoming dental surgery and deductibles for cardiac testing and treatment for Dick. 
 
Other Business
         Susan will replace David as treasurer following the annual meeting. The board continued its discussion on finding an Ilsley representative to serve on MCTV’s board.
         Susan will continue working with Deb on Deb’s MCTV brochure.
                    
Next Meeting Date
         March 12, 2014 at 8 a.m. 
            
Adjourn
            The meeting was adjourned at 9:16 a.m.
                                                      • • •

MCTV Board Meeting
Wednesday, January 8, 2014
MCTV Studio, Third Floor, Ilsley Library

Present: Bryan Alexander (vice chair), David Andrews (treasurer), George
Bellerose (secretary), Deb Felmuth, Jennifer Molineaux, Susan Shashok.
Staff: Dick Thodal (executive director), Kurt Broderson (technology
coordinator). Absent: Len Rowell (chair).

Agenda

Call to Order
Bryan called the meeting to order at 8:11.

Approve Minutes
The December 11, 2013 minutes were approved.

Treasurer's Report and Budget
The 2014 budget will be approved at the annual meeting in March with
line items retroactive to January 1. The budget will reflect for a second
year the town¹s reduced contribution, from $5,000 to $3,000, for MCTV¹s
coverage of select board meetings.

Media Links to MCTV Programs
In a broad-ranging discussion, the board considered ways to
encourage print media in their print and online stories to list a link to
full MCTV meeting and event coverage.
Board members suggested that expanding collaborations between print
media and community television stations could be a topic for the annual
meeting of the Vermont Network Alliance.
MCTV will begin digital subscriptions to The Rutland Herald and The
Addison Independent to follow their news coverage.

Annual Meeting
The annual meeting will be held March 27, 2014 from 4 to 6 p.m. in
the community room of Ilsley Library. Following a brief business meeting,
there will be a moderated discussion of ³How Do PEG Stations Fit into
Vermont¹s Media Landscape?²
The board discussed possible media participants and the logistics
of live streaming the discussion to other community television stations.
Dick and Kurt will investigate the technical challenges of live streaming
and the interest of other PEG stations in participating.

Access Plan
George circulated a two-page background document to help guide
the updating of the 2010-2012 Community Access Plan. Due to a lack of time,
detailed board discussion of the plan was postponed to the February meeting.
Dick was asked to develop an equipment and staff wish list.
Given community interest in strict adherence to open meeting laws,
the board discussed the limits to email discussions about the plan. Bryan
will investigate how a MCTV blog/Wiki could provide the public access to
such non-meeting interactions.

Other Business
Deb circulated a draft of a community education brochure that
incorporates the themes of the board¹s recently approved mission statement,
³A Vision for the Future.² She will fine-tune the brochure based on board
suggestions.

Next Meeting Date
February 12 at 8 a.m.

Adjourn
The meeting was adjourned at 9:41 a.m.
€ € €

P.S. This is not part of the meeting coverage. The Rutland Herald January 4
print article on the select board meeting did include a link at the end of
the story to MCTV archives for full coverage. (January copies are now
available in the library. GB)

MCTV Board Meeting
Wednesday, December 11, 2013
MCTV Studio, Third Floor, Ilsley Library

Present: Bryan Alexander (vice chair), David Andrews (treasurer), George Bellerose (secretary), Deb Felmuth, Jennifer Molineaux, Len Rowell (chair), Susan Shashok. Staff: Dick Thodal, executive director; Kurt Broderson, technology coordinator. 

Agenda

Call to Order
           The meeting was called to order at 8:04.
 
Approve Minutes
           The November 13, 2013 minutes were approved.
 
Treasurer's Report
            Dick and David reviewed the current budget, which is in good shape, and a three-year budget projection. Assuming no major changes, the fund balance, now about $80,000, will decline to about $35,000 in 2016, a dangerously low reserve. MCTV policy is to have a balance of  about 50% of its annual revenue, roughly $50,000-$60,000 as a six-month operating safety net. 
            The board will continue its discussions on broadening MCTV’s base of support.
            David and George will explore the future of a $10,000 line item for health benefits given the changing insurance needs of the staff.
 
Vision Statement/Access Plan 
            The board formally approved a one-page vision statement, attached below. Susan presented it to the select board during its December 10 discussion of a new town office building. She again stressed the need for town facilities to be wired for the transmission needs of the Internet age. Selectmen found the statement’s historical overview and outline of MCTV’s future role and challenges to be helpful.
             The board explored how the vision statement could be more broadly shared. The statement will be posted on the MCTV website and Deb will incorporate its main points into a brochure. It may be submitted to the local newspapers and be the basis for a Hawaii 5-0 interview with Dick.
            Dick, Len, and George will update the detailed 2014-2016 Community Access Plan—the vision statement, now a stand alone document, was originally written as a preamble to the access plan. The plan, mandated by state regulations, details how programming will meet community needs and interests.

On-Air Fundraising
            The board reviewed its longstanding policy that individuals could not promote/advertise commercial products and that non-profits could not overtly fund raise in programming. While there can be a fine line between advertising and information/education, Dick noted that MCTV has always insisted that there be no specific commercial or fund-raising follow-up information.
 
Other Business
            Dick reported that the Youth Media Lab created by Kurt and Sarah Lawton, former Ilsley children’s librarian, had been recognized by the American Library Association for its innovative programming. Kurt will attend the ALA annual meeting with a waiver of the registration fee.
            Kurt reported that he has been partnering with the United Way to help its members produce short training and informational videos. Given time and resource limitations, MCTV’s role is to be a facilitator and advisor not the actual producer, Kurt said.
            Bryan agreed to present highlights to the board at future meetings of his monthly newsletter, Future Trends in Education and Technology. Links to Bryan’s writings follow:            
            Future Trends in Technology and Education, http://bryanalexander.org/future-trends-in-technology-and-education/ 
                The New Digital Storytelling (2011)  http://www.amazon.com/New-Digital-Storytelling-Creating-Narratives/dp/03...  

Annual Meeting
            The annual meeting has been set for March 27 at 4 p.m. in the Ilsley meeting room. A very short annual meeting will be followed by a discussion with partners—library, school system, town government, United Way—on MCTV’s community role. 
           
Next Meeting Date
            January 8 at 8 a.m. 
            
Adjourn
            The meeting was adjourned at 9:35 a.m.
                                                                        
                                                                        • • •
Middlebury Community Television 
A Vision for the Future 
 
           In 1985 when Middlebury Community Television was formed, its founders had a straightforward objective: Create an informed and engaged citizenry. In essence, hold a mirror up to the community. 
            More formally, we are a nonprofit, interactive, community-based alternative to broadcast commercial and public TV. We announce and cover local meetings and events, offer residents free equipment and training to produce their own programs, and make available at no cost our two cable channels to share these programs with the community.
           In 2013, MCTV’s mission remains unchanged. But the media landscape has changed dramatically over the past 30 years and MCTV must constantly adapt to these new conditions. 
            In 1985, there were no inexpensive, high-definition, fit-in-the-hand iPhone cameras or user-friendly iMovie editing programs that enable anyone to be a video producer and storyteller.
            There was no Internet, YouTube, Facebook, or cloud to easily and quickly distribute photographs, text, and video around the block or around the world.  
            Not only has production and distribution changed but so may our funding. Since its inception community television has been almost entirely supported by a fee charged to cable companies, such as Comcast, for their use of public airwaves. This guaranteed funding has served MCTV well for 25 years, but today cable viewers are increasingly dropping their subscriptions and receiving programs directly over the lower-cost Internet. At present, there are no provisions for community television to receive funding from Internet transmission of programs.
           How should MCTV respond to this new world? 
            1. MCTV has always been an innovator with a deep commitment to local programming. Over half our programs—school and select board coverage, public forums and hearings, lectures, town meetings, parades, graduations, church services, interview shows and documentaries—are locally produced. 
           This focus is essential to our mission and survival.
            2. In the past several years, our ties with Ilsley Library have grown even closer. Today, we jointly fund a technology coordinator, who works closely with the children’s librarian and schools in offering video training. Working with the library, we are creating a community production studio on the second floor. This collaboration is unique among community television stations.
            3. We must continue to encourage and support programs that reflect the diversity and interests of our community. In an era, when anyone can produce a video we have a vital role in distributing material of community interest.
            4. As Comcast’s contribution diminishes we must explore new funding—membership, fund raising, corporate sponsors, Internet transmission fees, greater town budget support.
            5.  Digital literacy is essential to a community’s well-being. We must expand our programs with schools, the library, town government, and the community to reach that goal.
           6. A 21st century communications infrastructure is also essential to a community’s vitality. As community facilities change and expand we must ensure that meeting spaces meet the transmission needs of the Internet age. 
            In essence to best serve the community, we must continue to evolve into a community media and resource center.    
• • •

MCTV Board Meeting
Wednesday, November 13, 2013
MCTV Studio, Third Floor, Ilsley Library

Present: Bryan Alexander (vice chair), David Andrews (treasurer), George Bellerose (secretary), Deb Felmuth, Jennifer Molineaux; Len Rowell (chair), Susan Shashok. Staff: Dick Thodal, executive director; Kurt Broderson, technology coordinator. Guests, Greg Epler-Wood, Vermont Alliance Network consultant; Kevin Unrath, Ilsley Library executive director.

Agenda

Call to Order
           The meeting was called to order at 8:10.
 
Approve Minutes
           The October 2, 2013 minutes were approved.
 
Treasurer's Report
            No report.
 
Consultation with Greg Epler-Wood
            November’s meeting was devoted to a wide-ranging and fruitful discussion with Greg that included the future of community television and its funding, cable industry trends, and the evolution of the role of community television stations into community media centers.
           1. Access Plan 
            Greg thought the plan was a good summary of the board’s vision for MCTV. George will shorten it to one-page and tweak wording. The revised Preamble to the Community Access Plan, now called A Vision for the Future, is attached at the end of meeting notes.
            Susan will present the statement to the board of selectmen, stressing again the importance that new town meeting facilities be wired for video coverage.
            2. Q & A on other issues
           MCTV is likely to face declining support from Comcast as more programming is distributed over the Internet and not via cable. Greg did not believe that Comcast would eliminate, at least in the near future, its cable transmission because of its sizable investment in that technology. 
            One community television station will be raising the possibility with the Public Service Board (PSB) of charging Internet providers a franchise fee for use of public infrastructure. The fee would support local programming. Other Vermont community television stations are now using part of their support from cable providers to help pay for Internet distribution of their programming.
            Comcast will be renewing its Certificate of Public Good (CPG) with the PSB in 2016. MCTV, which will negotiate its five-year contract with Comcast in 2017, should have a clearer sense of the cable landscape following the CPG hearings.
            HR 1746: The Community Access Preservation Act that would assess fees for use of public airwaves by Internet services and continue transmission fees for cable providers has no support in Congress. The Northeast and parts of the Midwest have much stronger support for community television than other parts of the country, Greg reported in his historical overview.
            All community television stations share common concerns over the quality of their broadcast signal, the need to better market their expanding services, and to broaden sources of support, Greg noted.
            Kevin noted that libraries are no longer just about books and are, like MCTV, in the business of creating content and telling stories. Given MCTV’s location in the library in the center of town, participants agreed that MCTV is ideally suited to be a community media center and should continue to move toward greater collaboration with the library.
            
Other Business
            None.
 
Next Meeting Date
            December 11 at 8 a.m. MCTV offices.
           
Adjourn
            The meeting was adjourned at 9:45 a.m.
                                                                                    • • •
 
Below is the reworked preamble. 
 
Middlebury Community Television 
A Vision for the Future 
 
           In 1985 when Middlebury Community Television was formed, its founders had a straightforward objective: Create an informed and engaged citizenry. In essence, hold a mirror up to the community. 
            More formally, we are a nonprofit, interactive, community-based alternative to broadcast commercial and public TV. We announce and cover local meetings and events, offer residents free equipment and training to produce their own programs, and make available at no cost our two cable channels to share these programs with the community.
            In 2013, MCTV’s mission remains unchanged. But the media landscape has changed dramatically over the past 30 years and MCTV must constantly adapt to these new conditions. 
            In 1985, there were no inexpensive, high-definition, fit-in-the-hand iPhone cameras or user-friendly iMovie editing programs that enable anyone to be a video producer and storyteller.
            There was no Internet, YouTube, Facebook, or cloud to easily and quickly distribute photographs, text, and video around the block or around the world.  
            Not only has production and distribution changed but so may our funding. Since its inception community television has been almost entirely supported by a fee charged to cable companies, such as Comcast, for their use of public airwaves. This guaranteed funding has served MCTV well for 25 years, but today cable viewers are increasingly dropping their subscriptions and receiving programs directly over the lower-cost Internet. At present, there are no provisions for community television to receive funding from Internet transmission of programs.
            How should MCTV respond to this new world? 
            1. MCTV has always been an innovator with a deep commitment to local programming. Over half our programs—school and select board coverage, public forums and hearings, lectures, town meetings, parades, graduations, church services, interview shows and documentaries—are locally produced. 
           This focus is essential to our mission and survival.
            2. In the past several years, our ties with Ilsley Library have grown even closer. Today, we jointly fund a technology coordinator, who works closely with the children’s librarian and schools in offering video training. Working with the library, we are creating a community production studio on the second floor. This collaboration is unique among community television stations.
            3. We must continue to encourage and support programs that reflect the diversity and interests of our community. In an era, when anyone can produce a video we have a vital role in distributing material of community interest.
            4. As Comcast’s contribution diminishes we must explore new funding—membership, fund raising, corporate sponsors, Internet transmission fees, greater town budget support.
            5.  Digital literacy is essential to a community’s well-being. We must expand our programs with schools, the library, town government, and the community to reach that goal.
           6. A 21st century communications infrastructure is also essential to a community’s vitality. As community facilities change and expand we must ensure that meeting spaces meet the transmission needs of the Internet age. 
            In essence to best serve the community, we must continue to evolve into a community media and resource center.    
• • •

MCTV Board Meeting
Wednesday, October 1, 2013
MCTV Studio, Third Floor, Ilsley Library

Present: Bryan Alexander (vice chair), David Andrews (treasurer), George Bellerose (secretary), Deb Felmuth, Jennifer Molineaux; Len Rowell (chair), Susan Shashok. Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). 

Agenda

Call to Order
           The meeting was called to order at 8:07.
 
Approve Minutes
           The September 4, 2013 minutes were approved.
 
Treasurer's Report
            David reported that the budget is in good shape.
 
Access Plan Preamble
            The board reviewed a preamble draft prepared by George, Len, and Dick. The final preamble will reflect the board’s concern that any new town facilities should be designed with “quiet” conference rooms. 
            Dick reported that he has met with the Breadloaf architects who are designing the proposed new town office building, and that they understand the video and acoustic requirements for high-quality coverage of town meetings.
            The selectmen are also aware of MCTV’s concerns, but the board also approved a resolution formalizing this concern: 
            In view of the current plans to construct a new town office building and a new recreation facility in Middlebury, the MCTV board affirms tthe importance of creating quiet environments in both buildings wherever coverage by MCTV is anticipated and that adequate Internet connectivity be provided.
            Susan will share the resolution with the board of selectmen.
            The board discussed ways to share the preamble with the community, such as through the op-ed columns of The Addison Independent.
 
Consultation with Greg EplerWood
           Greg, one of the pioneers in the development of community television in the state, will meet with the board at a special meeting on November 13, if he is available then, or November 6 if he is not. (Greg will meet with us on November   .)
           He will discuss the rapidly changing technology and financial landscape and its implications for MCTV. Greg will also review open meeting laws and how they restrict Internet communications among board members.
            Dick will circulate background reading prior to the meeting.
 
Ilsley Spaces 
            Kurt reported on the library director’s proposal-in-progress to reorganize the children’s space to better accommodate changing program needs and to provide separate spaces for different age groups. The proposal will be presented to the Ilsley Board shortly.

Remembering Bette Moffet
            Bette, who died last month, was a longtime board member and the host of Vibrant Vermonters, a program where she interviewed over 200 Vermonters. Dick reported that one of her most popular programs has been added to the schedule and that more programs, which are available on the website, will be aired again.
           Len and Barb will draft a proclamation honoring her long service to MCTV and the community.
 
Other Business
            David, the liaison between the Ilsley Library and MCTV boards, will be leaving both boards in March. The MCTV board will ask Ilsley to suggest one of its members to fill David’s role.  
            The board moved to change the monthly meeting from the first Wednesday of the month to the second Wednesday to accommodate a scheduling conflict of a board member. This change will begin in November depending on the availability of Greg EplerWood.
            
Next Meeting Date
            November 6 or 13 at 8 a.m. Date to be determined shortly.
           
Adjourn
            The meeting was adjourned at 9:45 a.m.
                                                                                    • • •

MCTV Board Meeting
Wednesday, September 4, 2013
MCTV Studio, Third Floor, Ilsley Library

Present: Bryan Alexander (vice chair), David Andrews (treasurer), George Bellerose (secretary), Jennifer Molineaux; Len Rowell (chair), Susan Shashok. Absent, Deb Felmuth. Staff, Dick Thodal (executive director), Kurt Broderson (technology coordinator). 

Agenda

Call to Order
           The meeting was called to order at 8:10.
 
Approve Minutes
           The August 7, 2013 minutes were approved.
 
Treasurer's Report
            David reported that the budget continued to be in good order. 
 
Access Plan/Strategic Planning
            The board continued its wide-ranging discussion, begun at its June meeting, of updating MCTV’s 2014-2016 access plan. Driving the hour-long discussion were two principal concerns: How does MCTV continue its mission to inform, engage, and help build community; How does MCTV adapt to a communications landscape that is very different from the pre-Internet era of its founding in 1985.
            Dick, Len, and George will present a draft of a preamble to the access plan at the October board meeting. The preamble will provide historical context, present a vision for the future, and raise questions and choices on how MCTV can best serve the community. In essence, who are we and what can we do.
            Dick reported that he had met with the town’s steering committee that is now developing plans for a proposed new town government complex adjacent to the library. The committee understands the need to have conference rooms wired for convenient and high-quality recording, he said.
            A detailed access plan on how MCTV will meet its public, educational, and governmental programming responsibilities will be completed by the end of October. The board will invite Greg EplerWood, a consultant for the Vermont Alliance Network, the consortium of community television stations in the state, to a future meeting to help the board understand the rapidly changing technology and financial landscape. 
            The board will invite Tuck Rainwater, Comcast’s liaison with MCTV, to a future meeting to discuss the completed access plan.
 
Other Business
            David reported that he will be leaving the Ilsley Library Board in March and MCTV will thus need a new liaison with the library. While a liaison is not formally required, the board agreed that a liaison is very helpful given the close working relationship between MCTV and Ilsley. 
            
Next Meeting Date
           October 2 at 8 a.m. in the MCTV office.
 
Adjourn
            The meeting was adjourned at 9:30 a.m.
MCTV Board Meeting
Wednesday, September 4, 2013
MCTV Studio, Third Floor, Ilsley Library

Present: Bryan Alexander (vice chair), David Andrews (treasurer), George Bellerose (secretary), Jennifer Molineaux; Len Rowell (chair), Susan Shashok. Absent, Deb Felmuth. Staff, Dick Thodal (executive director), Kurt Broderson (technology coordinator). 

Agenda

Call to Order
           The meeting was called to order at 8:10.
 
Approve Minutes
           The August 7, 2013 minutes were approved.
 
Treasurer's Report
            David reported that the budget continued to be in good order. 
 
Access Plan/Strategic Planning
            The board continued its wide-ranging discussion, begun at its June meeting, of updating MCTV’s 2014-2016 access plan. Driving the hour-long discussion were two principal concerns: How does MCTV continue its mission to inform, engage, and help build community; How does MCTV adapt to a communications landscape that is very different from the pre-Internet era of its founding in 1985.
            Dick, Len, and George will present a draft of a preamble to the access plan at the October board meeting. The preamble will provide historical context, present a vision for the future, and raise questions and choices on how MCTV can best serve the community. In essence, who are we and what can we do.
            Dick reported that he had met with the town’s steering committee that is now developing plans for a proposed new town government complex adjacent to the library. The committee understands the need to have conference rooms wired for convenient and high-quality recording, he said.
            A detailed access plan on how MCTV will meet its public, educational, and governmental programming responsibilities will be completed by the end of October. The board will invite Greg EplerWood, a consultant for the Vermont Alliance Network, the consortium of community television stations in the state, to a future meeting to help the board understand the rapidly changing technology and financial landscape. 
            The board will invite Tuck Rainwater, Comcast’s liaison with MCTV, to a future meeting to discuss the completed access plan.
 
Other Business
            David reported that he will be leaving the Ilsley Library Board in March and MCTV will thus need a new liaison with the library. While a liaison is not formally required, the board agreed that a liaison is very helpful given the close working relationship between MCTV and Ilsley. 
            
Next Meeting Date
           October 2 at 8 a.m. in the MCTV office.
 
Adjourn
            The meeting was adjourned at 9:30 a.m.
                                                                                    • • •
 

MCTV Board Meeting
Wednesday, August 7, 2013
MCTV Studio, Third Floor, Ilsley Library

Present: Bryan Alexander (vice chair), David Andrews (treasurer), George Bellerose (secretary), Deb Felmuth, Jennifer Molineaux; Len Rowell (chair), Susan Shashok. Staff, Dick Thodal (executive director). Absent: Kurt Broderson (technology coordinator)

Agenda

Call to Order
The meeting was called to order at 8:05.

Approve Minutes
The June 5, 2013 minutes were approved.

Treasurer's Report
David reported that the budget was in good order.

Access Plan
MCTV is required by state regulations to periodically update its access plan, which outlines how the station will meet community needs. The board in an hour-long, wide-ranging discussion continued its discussion begun at the June meeting.
Among the board’s concerns is how the possible creation of new town offices in the adjacent Osborn Building, which would be raised, could affect present and future operations of Ilsley Library and MCTV. Board members and Dick will continue to alert the town’s steering committee and new planning director, and the design-build firm of MCTV’s needs—adequate parking, space for possible expansion, an appropriately wired and quiet conference room for town meetings.
Len presented a list of dozen ideas on how MCTV can best meet the needs and be integrated into the fabric of the community. The board, as it prepares its 2014-2016 access plan, must be mindful that the role of community television stations is broadening to that of a Community Media Center.
Len, Dick and George will draft an executive summary for the access plan that will outline how MCTV can better serve the town and how residents can most easily access its expertise. MCTV, one of the state’s leaders in the percentage of its locally produced programs, should through its outreach and training programs encourage even greater community participation.

Other Business
The board agreed to invite Tuck Rainwater, Comcast’s liaison with MCTV, to a future meeting. The board will also invite Lauren Glenn, one of the founders of the state’s community television system, to participate in a conference call to discuss the changing world of community television.

Next Meeting Date
September 4 at 8 a.m. in the MCTV office.

Adjourn
The meeting was adjourned at 9:40 a.m.

MCTV Board Meeting
Wednesday, June 5, 2013
MCTV Studio Third Floor, Ilsley Library

Present: Bryan Alexander (vice chair), David Andrews (treasurer), George
Bellerose (secretary), Deb Felmuth, Jennifer Molineaux, Len Rowell (chair),
Susan Shashok. Staff, Dick Thodal (executive director), Kurt Broderson
(technology coordinator).

Agenda
Call to Order
The meeting was called to order at 8:05.
Approve Minutes
The May 1, 2013 minutes were approved.
Treasurer's Report
Dick reported that the fund balance, $99,181, was at a record high,
reflecting a new, front-end scheduling of Comcast¹s quarterly payments of
$21,532. Only about 10% of the capital budget of $20,740 has been spent but
the budget will be drawn down significantly to equip the 2nd floor studio in
Ilsley.
Staff Update
The board discussed at length the abrupt termination of MCTV¹s
video program at Shoreham Elementary School. Bryan was delegated to discuss
the cancellation with Supt. Gail Conley and to arrange a meeting to respond
to any concerns about Kurt¹s leadership of school programs. Susan, a member
of the Middlebury Select Board, and Jennifer, a member of the Mary Hogan
School Board, will be part of the delegation meeting with the
superintendent.
Studio Update
Dick and Kurt will meet with the new Ilsley Library director Kevin
Unrath to continue planning for a public, media studio on the 2nd floor of
Ilsley. The library will modify the space, such as soundproofing and
rewiring. MCTV will provide the digital equipment.
Report on Vermont Access Network (VAN) Annual Meeting
Len presented a summary of the many themes, concerns, and
strategies discussed at the May 3 annual meeting. (See attached summary.) A
connecting thread is the belief that community television¹s purpose is ³to
knit our community together through media.² The board discussed how MCTV can
be most relevant through its programming and by partnering with
organizations such as the Addison County Economic Development Corporation.
Access Plan
MCTV is required by state regulations to periodically update its
access plan, which outlines how the station will meet community needs. The
board will begin discussions of the next three-year plan, 2013-15, at the
June board meeting. Questions raised by Len¹s VAN summary will be a starting
point for development of this new strategic plan.
Other Business
Len again urged board members to attend Barbara Ganley¹s June 20
presentation on how storytelling can helping communities improve
communication, creativity, and collaboration. The community discussion will
be at 7 p.m. in Ilsley.
Next Meeting Date
July 3 at 8 a.m. in the MCTV office.
Adjourn
The meeting was adjourned at 9:40 a.m.

MCTV Board Meeting
Wednesday, May 1, 2013, 8 a.m.
MCTV Studio Third Floor Ilsley Library

Present: Bryan Alexander (vice chair), David Andrews (treasurer), George Bellerose (secretary), Deb Felmuth, Jennifer Molineaux; Len Rowell (chair), Susan Shashok. Staff, Dick Thodal (executive director), Kurt Broderson (technology coordinator)

Agenda

Call to Order
        The meeting was called to order at 8:09.
 
Approve Minutes
        The March 25, 2013 minutes were approved.
 
Treasurer's Report
         Dick reported that Comcast revenues were slightly behind last year’s because of a different payment schedule. The $81,000 fund balance is at a healthy level, in part, because of reduced staff costs last year with the departure of Nikki Morse and delay in filling her position. The balance will be drawn down to a target balance of $50,000 to $60,000, sufficient to cover six months of operation. 

Vermont Gas Meeting Coverage
        Dick and Susan reported that there has been widespread interest and appreciation of MCTV’s taping of six informational meetings on the proposed extension of a natural gas pipeline through Addison County
         
Secondary Uses of MCTV Footage
         The board agreed to continue MCTV’s philosophy of not copyrighting its gavel-to-gavel meeting coverage. Users may download coverage at no cost from MCTV’s website. There will continue to be a $15 charge for the creation of a DVD. 
        
Values, Vision, Planning: Next Steps
         The board reviewed the iPad video recommendations from the March 2013 annual meeting. (The list is attached below.) 
         Of highest priority is the creation of a media studio on the 2nd floor of Ilsley Library that would be available to the general public for personal projects. There are three work stations in the children’s section of the library and this additional work station would meet the needs of an underserved older age group. Equipment expenses, roughly $3,000, can be covered from the capital budget. Operating details, such as supervision and training programs, are to be worked out but the station should be running within six months, Dick thought.
         In an effort to broaden community knowledge of MCTV, Kurt suggested outreach, show-and-tell programs to community organizations, such as service clubs.
 
Vermont Access Network (VAN) Annual Meeting May 3
        Dick, Kurt, Len and George will attend the meeting of community television stations and will report on statewide developments at the June meeting. 
 
Other Business
         Len reported that Barbara Ganley, director of Community Expressions, a program dedicated to helping communities improve communication, creativity, and collaboration through storytelling, will lead a community discussion on storytelling on June 20 at 7 p.m. in Ilsley.
         Kurt’s position expanded from 30 to 40 hours the first of May with MCTV paying 35 hours of his position in May and June. Ilsley Library’s contribution toward the joint position will expand from 5 hours in May and June to 15 hours beginning in July.
 
Next Meeting Date
        June 5 at 8 a.m. in the MCTV office.
 
Adjourn
         The meeting was adjourned at 9:30 a.m.
 
MCTV Annual Meeting 2013
iPad Video Thoughts

            Seven of the attendees left 20 to 30 second video recordings that answered the questions:
 
            • In 15 years, what do you envision as the role of MCTV and the Ilsley Public Library in the Middlebury community? 
 
            • What are your aspirations for our community related to public media and technology?
 
A summary of the 7 respondents follows:
           Deborah: more emphasis on the participatory aspect of the collaboration: what are people bringing to the library and MCTV, as opposed to what the library and MCTV are putting out for them.
 
            Chris: more youth outreach, more of a role in the schools, possibly with credit being offered.
 
            Ramona: more diversity.
 
            David: a media studio on the 2nd floor of the library.
 
            Maria: high school graduates who have technology skills and an ability to work collaboratively due to involvement in Ilsley/MCTV programs.
 
            Nikki: more of a hybrid of online and in-person visits to library and MCTV. Currently, online activity is dispersed, and doesn't connect to other locals.  For example, someone uploads a video to Youtube, but it has no connection to a local organization such as MCTV.
 
            Jennifer: classes available for Addison County businesses to make commercials for themselves to strengthen the local economy, and make a stronger community.

MCTV Special Meeting
Monday, March 25, 2013 9:30 a.m.
Ilsley Library Meeting Room

Present: Bryan Alexander (vice chair), David Andrews (treasurer), George Bellerose (secretary), Deb Felmuth, Len Rowell (chair), Susan Shashok. Staff, Dick Thodal (executive director), Kurt Broderson (technology coordinator)
 
Special Meeting
           Len Rowell, chair, called the meeting to order at 9:30 a.m.
 
Election of Officers
            The following slate of officers was elected unanimously: Len Rowell, chair, Bryan Alexander, vice chair, David Andrews, treasurer, and George Bellerose, secretary.
            
Discussion of Taping of Vermont Gas Siting Hearings
            The special meeting was called to discuss the taping of Vermont Gas’s public meetings on the siting of their proposed extension of a natural gas pipeline through Addison County. Vermont Gas and the Middlebury Board of Selectmen are both interested in having MCTV tape and broadcast the meetings.
            The board unanimously agreed that covering the meetings fell within MCTV’s mission to cover governmental activities of widespread interest to the community and that MCTV would not seek or accept compensation for this coverage.
            
Other Business
            The board asked Kurt Broderson and Sarah Lawton, Ilsley Library youth services librarian, to assemble the many suggestions, gathered at the March 21 annual meeting, on how MCTV can best serve the community in the “New Information Age.”  The ideas will be discussed at future board meetings.
 
Next Meeting
            Future meetings will be held on the first Wednesday of the month at 8 a.m. The next meeting will be May 1.
 
Adjourn
            The meeting was adjourned at 10:30 p.m. 
                                                                                                • • •
MCTV ANNUAL MEETING
Wednesday, March 21, 2013 4:30pm
Ilsley Library Meeting Room

Present: Bryan Alexander, David Andrews (treasurer), George Bellerose (secretary), Len Rowell (vice chair), Susan Shashok. Staff, Dick Thodal (executive director), Kurt Broderson (technology coordinator), and Kathy Wheatly (programmer).

Business Meeting
           Len Rowell, vice chair, called the meeting to order at 4:30.
 
Approve 2012 Annual Meeting Minutes
           The minutes were approved without change.
 
Treasurer’s Report
           David Andrews noted that the increase in the 2012 budget, about $15,000, was not an increase in Comcast’s financial contribution but reflected a different structuring of payments. The 2013 budget of approximately $125,000, is a $2,000 increase over the 2012 budget.
 
Executive Director’s Report
            Dick Thodal noted that three long-time board members, Bette Moffet, Chris Mueller, and Molly Reed have or would be leaving the board. They were thanked for their service.
            Dick also reviewed the longstanding collaborations between the library and MCTV, which has led to the shared funding of Kurt Broderson’s position. Beginning in June, MCTV will be responsible for supporting 25 hours of Kurt’s position and Ilsley Library for 15 hours.
           
Election for Two At-Large Positions and to fill one term
            At large members Len Rowell and George Bellerose were reelected to three-year terms. Deb Felmuth was elected to fill Bette Moffet’s at-large seat. Chris Mueller’s position will be filled shortly. Susan Shashok has replaced Molly Reed.
           
Other Business
            The 2012 programming report noted Channels 15 and 16 are on the air about 20 hours a day. Hours of locally produced original programs are nearly double the hours of imported Vermont programs.  
 
Adjourn
            The annual meeting was adjourned at 4:44. The meeting was followed by a lively hour-long discussion with about a dozen community members. 
 
Community Discussion
           MCTV Technology Coordinator Kurt Broderson and Ilsley Public Library Youth Services Librarian Sarah Lawton showed a “Back to the Future” video, with apologies to Steven Spielberg, on the changing MCTV and library landscape. Their 8-minute video preceded a discussion, “Engaging and Serving the Community in the Information Age”.
            Attendees split into three groups to discuss the following questions:
            1. What kinds of community-based media would be most helpful to you or to the organization you represent?  What public media skills does our community need to fully participate in the information age?
            2. How can MCTV and Ilsley become more engaged in the community as a catalyst or facilitator for public media and to address public challenges that affect our region?
            3. What should MCTV prioritize over the next year?
    The discussion was followed by an iPad exercise in which attendees were asked to respond to the following questions:
            In 15 years, what do you envision as the role of MCTV and Ilsley Public Library in the Middlebury community? What are your aspirations for our community related to public media and technology?
    The highlights of the three groups’ reports, recorded by Sarah Lawton, are listed below. 




Monday, Febuary 4, 2013, 11 a.m., Ilsley Library
Present: Bryan Alexander, David Andrews, treasurer, George Bellerose, Kurt
Broderson (technical coordinator), Len Rowell, vice chair, Susan Shashok
(select board member), Dick Thodal (director)
Absent:, Bette Moffet, Chris Mueller, Molly Reed

Call to Order.
The meeting was called to order by Len Rowell at 11.

Approve Minutes
January minutes were approved.

Treasurer¹s Report and 2013 Budget
Dick reviewed the final figures of the 2012 budget year, ending
December 31. As noted in earlier minutes, MCTV¹s $86,000 fund balance, an
approximately $17,000 increase, reflects accelerated quarterly payments from
Comcast and reduced expenses, resulting from the resignation of Nikki Morse
and the several month lag in filling her position.
To help ease the town¹s 2013 budget squeeze, the town will
reduce its payment to MCTV for its coverage of select board meetings from
$5,000 to $3,000. This is a one-year reduction and reflects similar one-time
decreases with other town organizations.
In a further effort to ease the town¹s financial pinch, MCTV
will pay for 25 hours of Kurt Broderson¹s time for the entire calendar year.
MCTV, after discussions with the town and library, had planned to pay for 20
hours of Kurt¹s time in the 40-hour-a-week shared position with the library
beginning on July 1.
These changes, given MCTV¹s healthy balance sheet, will not be a
problem, Dick and David Andrews noted.

Values, Vision, Planning
Sarah Lawton, Ilsley children¹s librarian, and Kurt Broderson,
MCTV¹s technical coordinator, will lead a discussion on the theme, Engaging
and Serving the Community in the Information Age at the board¹s annual
meeting on March 21. Kurt will prepare a publicity release and working with
Dick will coordinate invitations to governmental organizations, the
educational and business community, and non-profits.

Other Business
Board members expressed interest in attending the annual meeting
in May of the Vermont Access Network, the organization of the state¹s
community television stations.
Susan suggested that Dick discuss the opportunities for
increased collaboration between MCTV and town government at the select
board¹s annual retreat following town meeting. Dick was agreeable.

Next Meeting
Annual meeting, March 21, 4 p.m. Ilsley Library.
Adjourn
The meeting was adjourned at 12:22.

MCTV Board Meeting
Monday, January 7, 2013, 8 a.m.: Ilsley Library
Present: Bryan Alexander, David Andrews, George Bellerose, Kurt Broderson
(technical coordinator), Molly Reed (chair), Len Rowell, Susan Shashok
(selectboard member), Dick Thodal (director)
Absent:, Bette Moffet, Chris Mueller

Call to Order.
The meeting was called to order at 8:17.
Approve Minutes
December minutes were approved.

Treasurer¹s Report and 2013 Budget
Dick reviewed the healthy balance sheet at the end of the 2012
budget year, December 31. MCTV¹s $86,000 fund balance is more than enough to
cover six months¹ operating expenses, a requirement of Rule 8, the state
regulation covering the operation of PEG stations. The treasurer¹s 2012
report will be approved at the next meeting when a few final figures are
available.
The 2013 budget will be approved at the annual meeting in March.
The budget will increase about $17,000 to $129,000, reflecting the expansion
of hours of the technical coordinator.

Values, Vision, Planning
Len continued his values and vision discussion from the December
meeting, focusing on a topic for the annual meeting, scheduled for March 21
from 4 to 5:30 in the Ilsley Library meeting room.
Sarah Lawton, Ilsley children¹s librarian, and Kurt Broderson,
MCTV¹s technical coordinator, will lead a discussion on the theme, Engaging
and Serving the Community in the Information Age. They will work with Bryan
Alexander in inviting governmental organizations, the business community,
and non-profits to participate in this discussion on how new forms of
communication can benefit the community.

Other Business
Dick will follow up with Sarah Lawton on the status of MacArthur
Partnership grants to support learning labs in libraries for middle- and
high school youth interested in traditional and digital media. MacArthur
began the grant program in 2011.

Next Meeting
February 4, 8 a.m. Ilsley Library.
Adjourn
The meeting was adjourned at 9:33.

MCTV Board Meeting
Monday, December 3, 2012, 8 a.m.: Ilsley Library
Present: David Andrews, George Bellerose, Molly Reed (chair), Len Rowell, Dick Thodal (director) 
Absent: Bryan Alexander, Bette Moffet, Chris Mueller
Call to Order. 
            The meeting was called to order at 8:17.
Approve Minutes
            November minutes were approved.
Treasurer’s Report and 2013 Budget
            Treasurer’s report was approved. In reviewing the apparent increased revenue from Comcast, noted at the November meeting, Dick reported that he found that Comcast had changed the timing of their capital budget support and that overall support had not increased.       
            Based on “business as usual,” MCTV’s financial situation should be healthy for the next three years but could face a $6,000 deficit in 2016. 
 
Values, Vision, Planning
            Len led a 10-minute strategic planning discussion that examined the values and vision for MCTV. At the heart of MCTV’s mission is programming that is accessible and serves the widest possible audience; that promotes community building and awareness; that supports freedom of speech and participatory democracy; and that provides user friendly technology.
            Long term, MCTV must continue to explore educational collaborations with other community organizations and be ever conscious of the need to adapt to the constantly changing cable and Internet landscape. How MCTV maintains its relevance and economic viability in this landscape will be discussed in future board meetings.
            March’s annual meeting may be a forum to bring together community organizations, such as the library, schools, churches, town government, United Way, and business, for a discussion of MCTV’s future role.
 
Other Business
          David Andrews will discuss the tax implications of helping pay for Dick’s Medicare health insurance with MCTV’s accountant.
            Kurt Broderson and the board discussed the challenges in monitoring the popularity of MCTV’s offerings. There is, for example, a very devoted audience for select board coverage but determining the size of the viewing, such as through surveys and web hits, is not precise. The board will continue the discussion.
 
Next Meeting
            January 7, 8 a.m. Ilsley Library..
Adjourn
            The meeting was adjourned at 9:25.

MCTV Board Meeting
Monday, November 5, 2012, 8 a.m.: Sama¹s Deli
Present: Bryan Alexander, David Andrews, George Bellerose, Molly Reed
(chair), Len Rowell, Dick Thodal (director)
Absent: Bette Moffet, Chris Mueller
Call to Order.
The meeting was called to order at 8:15.
Approve Minutes
July and September minutes were approved.
Treasurer¹s Report and 2013 Budget
Dick reported that because of reduced expenses and increased
revenue from Comcast that MCTV had a healthy cash-on-hand balance of
$84,552. Reduced expenses resulted from the delay in filling the position of
Nikki Morse, former outreach coordinator, and reduced health care expenses.
Dick presented a spread sheet of budgets through 2017. Based on
³business as usual,² MCTV¹s financial situation should be healthy for the
next three years. MCTV can afford an expansion of the youth and technology
coordinator position from 30 hours in 2012 to 40 hours in 2013. Ilsley
Library¹s financial commitment to the position is expected to increase from
5 hours a week in 2012 to 15 hours in 2013.
The 2013 budget will be presented to the board for approval at
its December meeting.
Youth Programs
Dick reported that youth programs were going well, benefiting
from Kurt Broderson¹s energy and long experience as a teacher. The weekly
Youth Media Lab, targeted at upper elementary students, has attracted a
dozen students, its maximum. Kurt is working with Ilsley children¹s
librarian Sara Lawton. A core group, working with three new computers and
cameras, produced ³Bright Book Light,² the video used to launch the Mary
Hogan School Read-a-thon.
Kurt has been offering a ³Lights, Camera, Action² program on
Fridays at Shoreham Elementary for 11 students. Shoreham students because of
distance have difficulty attending Ilsley programs.
Students from Mt. Abraham and Middlebury high schools won the
CATV Halloween-a-thon Competition. The students will be interviewed and
their films will be shown on MCTV.
A Middlebury Union Middle School after-school video club is
expected to begin later this month. Kurt will bring MCTV equipment to the
school¹s computer lab.
Next Meeting
Board members agreed that morning meetings are more convenient
and future meetings will be held at 8 a.m. on the first Monday of the month
at the MCTV office. December 5 and January 7 are the next meetings.
Adjourn
The meeting was adjourned at 9:45.

MCTV Board Meeting
Tuesday, September 18, 2012, 6:30 p.m.: Vermont Room at Ilsley Library
Present: Bryan Alexander, David Andrews, George Bellerose, Kurt Broderson
(technology coordinator), Chris Mueller, Molly Reed (chair), Dick Thodal
(director)
Absent: Bette Moffett

Call to Order.
The meeting was called to order at 6:30.

Discussion with Ilsley Board
The MCTV board met jointly with the Ilsley Public Library board
for about 45 minutes to hear a report from Sarah Lawton, children¹s
librarian, and Kurt Broderson on jointly run summer media lab programs.
Following up on widespread school and student interest, both are exploring
video training and production programs with district elementary and
secondary schools during the school year. Because of resource limitations
and curriculum restrictions schools have cut back or have not been able to
offer video training programs.
Dick Thodal presented a summary of the 20-year history of the
collaboration between Isley and MCTV and the increasing convergence of the
organizations¹ education and public service missions in the Internet age.
Isley¹s board will continue its discussion of closer ties and
expanded collaboration, with a first step increasing the contracting of
Kurt¹s services, from 5 hours a week to 20 hours a week in 2013.

Other Business
Dick and Kurt discussed an August 29, 2012 presentation by
students at Dartmouth¹s Tuck School at CATV in White River Junction on
improving community television¹s visibility. They and the board also
discussed the challenges MCTV and the community face in improving signal
quality and accessibility.

Treasurer¹s Report.
Will be presented at the October meeting.

Adjourn
The meeting was adjourned 7:30.

Next Meeting
October 1, 2012, 4 p.m. at MCTV office.

Middlebury Community Television
Special Meeting
July, 9, 2012

Board Members: Vice Chair Len Rowell, Treasurer David Andrews, Bette Moffett, Jason Mittell

David moved , Bette seconded that the signature list on National Bank of Middlebury MCTV NOW Account 10012314 be changed from:
Marion Reed, Len Rowell, Jason Mittell, and Richard Thodal
to: Len Rowell, David Andrews, and Richard Thodal.

Unanimously approved.

Respectfully submitted,

Len Rowell, Vice Chair

David Andrews, Treasurer

MCTV ANNUAL MEETING
Wednesday, March 21, 2012, 4:00pm
Ilsley Library Downstairs Meeting Room 
Present: Dick Andrews, treasurer; George Bellerose, secretary; Bette Moffett, Chris Mueller, Molly Reed, chair; and Len Rowell, vice chair. Dick Thodal, executive director. Absent, Jason Mittell.
 
Call to Order
            Chair Molly Reed called the meeting to order at 4:05
 
Minutes of the 2011 Annual Meeting were approved without changes.
 
Treasurer's Report
            David Andrews’s report was approved.
 
2012 Budget
            The $118,000 budget projects a roughly $8,000 increase in revenue, principally from a $5,000 increase in Comcast’s contribution. The budget includes 3% salary raises and the funding of a 30-hour outreach and education coordinator to replace Nikki Morse. MCTV would pay for 25 hours of the coordinator’s position with Ilsley Library contributing 5 hours toward the shared position. Both organizations hope to fill the position by July 1.
            The budget was approved without changes.
 
Other Business
            Board members and Dick Thodal commended Ed Peet, a longtime board member, for his wise counsel and many years of service, and Nikki Morse for her energy, ideas, and engagement with the community at all age levels. 
 
Adjourn
            The meeting was adjourned at 4:20. 
 
            The meeting was  followed by a lively 95-minute community discussion, “New Ways of Creating and Distributing Content” led by Bryan Alexander, a senior fellow at the National Institute for Technology in Liberal Education.

Board Meeting Minutes and Agendas

Agenda

Monday, September 12, 2011, 4:00pm
Ilsley Library
Call to Order
Approve Minutes of June 6
Treasurer's Report
Access Plan
Contract negotiations
Other Business
Adjourn

Monday, September 12, 2011, 4 p.m.

MCTV office at Ilsley Library

Present: George Bellerose, Chris Mueller, Ed Peet, Molly Reed, Len Rowell, Dick Thodal (director) and Nikki Morse (outreach coordinator)

Absent: Jason Mittell, Bette Moffet

Call to Order
Meeting called to order at 4:10 p.m. by Molly Reed

June 6, 2011 Meeting
Minutes were approved

Treasurer's Report
Monthly report was approved.

Contract Negotiations
Dick received a "working draft" of the renewal of MCTV's funding agreement with Comcast on September 12. Dick reviewed the proposed contract renewal, which would preserve the current level of Comcast funding.
Board members and staff will prepare the required documents for contract negotiations later this fall:
1. Dick and Molly will prepare budgets through fiscal year 2013.
2. George, Chris, Molly, and Len will meet with Nikki on Friday, September 23 at 8 a.m. to update and extend the 2010-2012 Community Access Plan through 2013.

Other Business
The board approved the reimbursement of eye care expenses for Nikki.

Adjourn
The meeting adjourned at 5:30.

Next Meeting
October 3, 2011, 4 p.m. at MCTV office

Agenda

Monday, June 6, 2011, 4:00pm
Ilsley Library
Call to Order
Approve Minutes of April 4
Treasurer's Report
Change Signature Card
Recap of VAN Meeting
Contract negotiations
Other Business
Adjourn

Monday, June 6, 2011, 4 p.m.

MCTV office at Ilsley Library
Present: George Bellerose, Chris Mueller, Ed Peet, Len Rowell, Dick Thodal (director)
Absent: Jason Mittell, Bette Moffet, Molly Reed
Call to Order
Ed Peet called the meeting to order at 4:30 p.m.

Minutes of April 4, 2011
Minutes were approved

Treasurer's Report
Monthly report was approved.

Change Signature Card
The National Bank of Middlebury requires two signatures on MCTV checks greater than $2,000. Molly Reed, Len Rowell, and Dick Thodal are currently on the signature list. George Bellerose was added to the list.

Recap of Vermont Access Network Annual Meeting on May 20, 2011
Len reported that a contract negotiation workshop stressed that PEG stations should highlight and hold firm on longstanding agreed-upon responsibilities of Comcast and other cable providers. In areas open to negotiation, PEG stations should ensure that contract differences be part of the paper record so that, if needed, the Public Service Board has a basis to resolve these differences.
Workshop participants also noted that live Internet coverage of community events, such as through Facebook and I-phones, and the availability of video in the website of traditional text providers, such as newspapers, are increasing rapidly. PEG stations must be conscious of this new landscape, respond to viewers' demands for immediacy, and work with multiple partners to provide unique local content.

Contract Negotiations
Dick sent an email to Comcast in late March notifying the corporation that MCTV would like to begin negotiating next year's contract. The current contract runs out October 11, 2011. Comcast has not yet responded. Dick has discussed with representatives from Rutland and Brattleboro stations their recent renegotiations of Comcast contracts.

Other Business
The board approved health benefits coverage recommendations for Dick, Nikki, and Kathy prepared by Molly Reed and George Bellerose. The board has allocated $10,000 for 2011 health care benefits. Any surplus, presently estimated at $1,999, would be placed in a reserve account to meet increased future costs.

Adjourn
The meeting adjourned shortly before 5.

Agenda

Monday, April 4, 2011, 4:00pm
Ilsley Library
Call to Order
Approve Minutes of February 7
Treasurer's Report
Election of Officers
Set meeting dates and times
Recap and next steps from March 25 Discussion
Contract negotiations
Other Business
Adjourn

Monday, April 4, 2011, 4 p.m.

MCTV office at Ilsley Library

Present: George Bellerose, Ed Peet (chair), Molly Reed (secretary and treasurer), Len Rowell, Dick Thodal (director)

Absent: Jason Mittell, Bette Moffet, Chris Mueller

Call to Order

Ed Peet called the meeting to order at 4:16 p.m.

Minutes of February 7, 2011

The amended minutes were approved after one correction. (The date of the annual meeting was changed from May 29, 2011 to March 25, 2011.)

Treasurer's Report

Molly Reed explained the proposed division of the $10,000 allocated in the budget for health care benefits for Dick Thodal, Nikki Morse, and Kathy Wheatley. Molly will present a written policy for approval at the May board meeting. There were no objections to the proposal.

Election of Officers

The board unanimously approved the following officers for 2011-2012: Molly Reed, chair; Ed Peet, vice chair; George Bellerose, secretary; Len Rowell, treasurer.

Set meeting dates and times

Monthly meetings will continue to be held on the first Mondays of the month at 4 p.m. in the MCTV office. The next meeting will be May 2.

Recap and Next Steps from March 25, 2011 Annual Meeting Discussion

Dick and the board discussed the challenges in increasing local content in programming through existing and new partnerships with community organizations. Dick will continue his discussions with the Addison County Regional Planning Commission on ways to take advantage of the communication and educational benefits of broadband access.

Contract Negotiations

Dick sent an email to Comcast in late March notifying the corporation that MCTV would like to begin negotiating next year's contract. The current contract runs out October 11, 2011.

Other Business

Dick discussed the cost, roughly $3,000 to $10,000, and technical challenges in improving the quality and possible live streaming of the MCTV signal. He will continue to research such improvement.

Adjourn

The meeting adjourned at 5:22 p.m

MCTV ANNUAL MEETING AGENDA

Friday, March 25, 2011, 5:00pm
Ilsley Library
Call to Order
Public Comment
Approve Minutes of 2010 Annual meeting
Treasurer's Report
Director's Report
Elect two At-Large 3 year board positions
Adopt Budget
Other Business
Adjourn

Agenda

Monday, February 7, 2011, 4:00pm
Ilsley Library

Call to Order
Approve Minutes of January 3
Treasurer's Report
Outreach Coordinator Report
Director's Report
2011 Budget
Employee Health Benefits
Annual Meeting
Preparation for Contract Renewal Timeline
Other Business
Next Meeting Date
Adjourn

Monday, February 7, 2011, 4:00 PM

MCTV Office at Ilsley Library

Present: George Bellerose, Ed Peet (Chair), Molly Reed (Secretary & Treasurer), Len Rowell (had to leave early), Dick Thodal (Director)
Absent: Chris Mueller, Bette Moffet, Jason Mittell

Call to Order
Ed Peet called the meeting to order at 4:10. Because we did not have a quorum, we discussed items but did not vote on them.

Minutes of January 3
No changes were made to the minutes.

Treasurer's Report
The fund balance reflects that we came in about $14, 600 ahead of budget in 2010.

Outreach Coordinator's Report
Nikki reported that she is working on providing language instruction via MCTV: her classroom visits are going well she has been recording French classes at MUHS Gailer School wants recordings of their Spanish classes is offering after-school and vacation animation classes the January after-school was cancelled there are already 5 enrollees in the Feb vacation class has resurrected the popular Pet of the Week program with an intern doing the editing has provided a 'kit' for non-profits to do PSAs via the web has put library plans on hold due to children librarian Judah Hamer's departure

Director's Report
Dick reported that 2011 is off and running with filming legislative breakfasts and lots of meetings filmed then showing them on MCTV and via our website.

2011 Budget
We discussed using half the $14,600 additional 2010 fund balance in 2011, partially as an increase in hours for Nikki Morse and also health benefits and perhaps raises for the staff.

Employee Health Benefits
Molly with George Bellerose's help will spearhead researching employee health benefits and enumerating options so the board can come up with an appropriate plan.

Annual Meeting
Our Annual Meeting is scheduled for Tuesday, May 29th at the Farmer's Diner. We will begin with a short business meeting. We will hash out details of the program via email.

Preparation for Contract Renewal Timeline
Dick reported that Comcast is expected to contact us by the end of March to start contract renewal negotiations. If we haven't heard from Comcast by then, we will contact them.

Next Meeting Date
The next meeting will be the Annual Meeting on Tuesday, May 29th.

Adjourn
Ed adjourned the meeting at 5:00 PM.

Agenda

Wednesday, January 3, 2011, 4:00pm
Ilsley Library

Call to Order
Approve Minutes of December 6
Treasurer's Report
Outreach Coordinator Report and Goals
Director's Report
2011 Budget
Preparation for Contract Renewal Timeline
Other Business
Next Meeting Date
Adjourn
Monday, January 3, 2011, 4:00 PM

MCTV Office at Ilsley Library

Present: George Bellerose, Ed Peet (Chair), Molly Reed (Secretary & Treasurer), Len Rowell, Dick Thodal (Director)

Absent: Bette Moffett, Chris Mueller

Call to Order

Ed Peet called the meeting to order at 4:00 pm.

Approval of Minutes

The minutes of December 6 were approved. (Unanimous)

Treasurer's Report

We came in $15,000 ahead of budget. Expenses were about $5,000 below ($4,500 in health benefits because Nikki is able to stay on her parent's plan until she is 26 and because there were no expenses for Kathy, although there will be this year) Revenue was about $10,000 over budget ($4,800 from Addison County Court Diversion, $3,000 more than the prior year from Comcast, $600 from the Bridge video, and $1,000 more than the $2,500 in income projected from Nikki's classes.

Outreach Coordinator Report and Goals

Although unable to attend the meeting, Nikki provided the Board with an extensive list of her outreach and educational goals. The Board expressed enthusiasm for her ambitious goals and looks forward to her implementing as many as time allows.

Director's Report

Dick commented positively on Nikki's goals. Her classes continue to bring in revenue. He hopes reviving "The Pet of the Week" series with the Humane Society will draw enough volunteers to make it possible. It was a very popular program in the past. Collaboration with the library continues. By CVUUS making editing software available on some of the library's computers, kids will be able to edit their videos whenever the library is open rather than wait for MCTV staff to be available.

2011 Budget

Ed recommended keeping the budget pretty much the same as last year. The Board agreed to keep about $7,500 (of the $15,000 surplus) as a contingency fund for unexpected expense items and to have Dick use the remaining funds to increase staff hours at his discretion and depending on the availability of the staff.

Preparation for Contract Renewal

Timeline

Things look to be on track. MCTV will respond once Comcast initiates the negotiation.

Other Business

The Board commended the staff on the excellent Bridge video!

Next Meeting Date

The next meeting will be Monday, February 7th at 4 PM.

Adjourn

Ed adjourned the meeting at 4:45 PM.

Agenda

Wednesday, December 6, 2010, 4:00pm
Ilsley Library
Call to Order
Approve Minutes of October 6
Treasurer's Report
Director's Report
2011 Budget
Preparation for Contract Renewal Timeline
Other Business
Next Meeting Date
Adjourn

Monday, December 6, 2010

MCTV Office at Ilsley Library

Present: George Bellerose, Ed Peet (Chair), Molly Reed (Secretary & Treasurer), Len Rowell, Dick Thodal (Director)

Absent: Bette Moffett, Chris Mueller

Call to Order

Ed Peet called the meeting to order at 4:30.

Approval of Minutes

The minutes of October 6 were approved. (Unanimous)

Treasurer's Report

Expenses are coming in at budget and revenues are coming in at approximately $8,000 ahead of budget! Addison County Court Diversion contributed $4,800 for MCTV providing equipment and helping them create programs. $2,000 additional came from Comcast. (The budget amount is based solely on the prior year.) We are making money from the bridge video: $700 to-date.

Director's Report

The big deals in October and November have been the election and the bridge video. The video has been very popular -- hundreds have gone out. Cable customers get them for free. Our Comcast contract states that Comcast will fund a quarter page ad for public outreach. Dick has sent the video, the press release, the article and the bill for the ad in the Addison Independent to Comcast. Dick and Nikki Morse are trying to take their vacation prior to year-end. There were 12 entries in the teen video challenge, co-sponsored by MCTV (Nikki) and the Ilsley Library (Judah Hamer -- Children's Librarian). A panel of judges will select the winner.

2011 Budget

Dick reported that next year's budget is very similar to last year's with the exception that Nikki Morse will be working full-year. We will be bringing forward a fund balance which will help cover the additional expense. Ed asked that Dick and Molly put in raises for the staff. Dick raised the question of putting in a line item for potential legal expenses. We doubt it's necessary.

Preparation for Contract Renewal Timeline

Things look to be on track. MCTV will respond once Comcast initiates the negotiation

Other Business

Dick, Len and George attended the recent VAN meeting in Montpelier where John Burke spoke on the Regulatory World We Live In and Will Live In. A few interesting points from the meeting: lifeline services will drive broadband services; every TV will have web reception in the future; and PEG channels need to be in contact with FCC and Congress for support.

Next Meeting Date

The next meeting will be Monday, January 3rd at 4 PM.

Adjourn

Ed adjourned the meeting at 5:15 PM.

Agenda

Wednesday, October 6, 2010, 12:00 Noon
Ilsley Library
Call to Order
Appoint new Board Member
Appoint Secretary
Approve Minutes of April 7
Treasurer's Report
Director's Report
Cross St Bridge Video and Opening Ceremony
Preparation for Contract Renewal Timeline
Other Business
Next Meeting Date
Adjourn

Wednesday, October 6, 2010, 12:00 Noon

Ilsley Library

Present: Board Members: Ed Peet (Vice Chair), Molly Reed (Treasurer), Chris Mueller, Len Rowell; Staff: Dick Thodal (Director), Nikki Morse (Out-Reach Coordinator); Guest: George Bellerose.

Absent: Jason Mittell (Chair), Bette Moffett

Call to Order

Ed Peet called the meeting to order at 12:00 pm. Nikki and Dick showed the Board the beginning of the new bridge video. The video was appreciated by all! DVDs will be available to MCTV subscribers free of charge while others can purchase them for $15.

Appoint new Board Member

Len moved to appoint George Bellerose as a board member to fulfill Sally Johnson's term. Molly seconded. Unanimous.

Appoint Secretary

Chris moved and Len seconded the motion to appoint Molly as secretary (in addition to her current office of Treasurer). Unanimous.

Approve Minutes of April 7

Chris moved and Molly seconded the motion to approve the Minutes of April 7. Unanimous.

Treasurer's Report

Molly reported that the finances are on track.

Director's Report

Dick reported that the two major current projects are the new bridge video, including taping the Opening Ceremony and the upcoming election. The studio is open at all candidates. Multiple candidates have been in to do half hour shows. They appreciate the time to go into issues in depth and the DVDs MCTV gives them and the host immediately following the program. MCTV will also be providing viewers with footage of statewide forums (downloaded via VMX). More generally, MCTV is collaborating more and more extensively with the Ilsley Library.

Out-Reach Coordinator's Report

Nikki reported that MCTV is moving away from scheduled training events (because they are not well attended) and from one-on one instruction (because it is a drain on staff time) to a drop-in format. As a first project, MCTV will provide a video tutorial on animation that kids can watch in the children's room. They can then sign out a camera through the children's librarian. Nikki is also setting up an after-school program to run in the end of October. Kids ages 11 to 14 will sign up through the rec department to drop in and make videos.

Preparation for Contract Renewal Timeline

The Director and the Board are hoping that contract renewal will go smoothly and that the issues will have been worked out by the stations that have gone through the process before MCTV. The first item of business is to agree as tro what an access plan actually is.

Other Business

Dick reported that Jason Mittell has expressed his desire to step down from the Board. Ed noted that he has made a great contribution due to his knowledge of the industry and wishes he wouldn't!

Next Meeting Date

To make it more likely to get a quorum at the Board meetings, the Board decided to move board meetings to the first Monday at 4 pm. If that isn't successful, we will try another day and/or time.

Adjourn

Ed adjourned the meeting at 1 pm.

Agenda

Wednesday, April 7, 2010, 12:00 Noon
Ilsley Library
Call to Order
Approve Minutes of Mar 3
Treasurer's Report
Director's Report
Access Plan/Future Planning
Budget
Annual Meeting
Other Business
Next Meeting Date
Adjourn

Wednesday, April 7, 2010 12:00pm

Ilsley Library

Present: Board Members: Ed Vice Chair Peet, Bette Moffett, Sally Johnson, Len Rowell
Director Dick Thodal
Absent: Chair Jason Mittell, Treasurer Molly Reed, Chris Mueller

Call to Order:
Ed called the meeting to order at 12:19pm

Election of Officers: Len nominated the existing slate of officers for reelection. Unanimous.

Minutes of 2/03/10: Len/Bette moved to approve. Unanimous.

Treasurer's Report: On track

Director's Report: Dick reported on the upcoming Rec park class and non-local program sponsorship practice.

Access Plan: Discussed budget and future secondary technology distribution applications.

Next Meeting will be May 5

Adjourned at 1:05pm

Respectfully submitted,
Dick Thodal

Agenda

Wednesday, March 3, 2010, 12:00 Noon
Ilsley Library

Call to Order
Approve Minutes of 2009 Annual meeting
Treasurer's Report
Director's Report
Elect two At-Large 3 year board positions
Adopt Budget
Adopt Access Plan
VAN Legal Fund
Other Business
Next Meeting Date
Adjourn

Agenda

Wednesday, February 3, 2010, 12:00 Noon
Ilsley Library

Call to Order
Approve Minutes of Nov 4
Treasurer's Report
Director's Report
Access Plan/Future Planning
Budget
Annual Meeting
Other Business
Next Meeting Date
Adjourn

Wednesday, February 3, 2010 12:00pm

Ilsley Library

Present: Board Members: Ed Vice Chair Peet, Chris Mueller, Sally Johnson, Len Rowell
Director Dick Thodal
Absent: Chair Jason Mittell, Treasurer Molly Reed, Bette Moffett

Call to Order:
Ed called the meeting to order at 12:09pm

Minutes of 11/04/09: Sally/Chris moved to approve. Unanimous.

Treasurer's Report: On track

Director's Report: Dick reported on MCTV candidate procedure

Access Plan: Discussed language

Budget: Discussed health benefits.

Next Meeting will be March 3 Annual Meeting

Adjourned at 1:10pm

Respectfully submitted,
Dick Thodal

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